Project Coordinator, Healthcare and Pharmaceutical Agency

About the Opportunity

The Project Coordinator role is designed to support project execution from initiation through completion by managing timelines, budgets, and communication among teams. This position contributes to maintaining project flow and quality, helping to anticipate challenges and facilitate solutions. The role is critical for organizational success, providing foundational project management support and aiding team collaboration.

Responsibilities

• Support daily project activities including timelines, status reports, and project routing
• Collaborate with team members to maintain communication and address challenges
• Assist with project setup, tracking, and reporting tasks
• Support budgets ranging from $1M to $2M with oversight
• Perform administrative duties as needed
• Partner with account and finance teams for budget tracking and profitability
• Participate in mentorship and training to develop project management skills
• Promote workplace values such as client service, accountability, and collaboration
• Assist in scheduling and facilitating project meetings
• Provide updates on timelines and resourcing under guidance
• Maintain familiarity with organizational frameworks and regulatory processes
• Encourage open communication to build trust and collaboration
• Learn to identify and escalate project risks with support
• Engage in onboarding and continuous learning opportunities
• Collaborate with peers to foster a positive team environment

Requirements

• Bachelor's degree in marketing, communications, advertising, or related field preferred
• Minimum of one year of professional experience preferred
• Experience in healthcare, pharmaceutical, or life sciences sector is a plus
• Proficiency with Microsoft Office and Mac operating systems
• Strong collaboration and adaptability skills
• Proactive initiative and accountability in work delivery

Pay

• Estimated salary range: $40,000—$60,000 USD
• Eligible for discretionary annual bonus

Benefits

• Health insurance
• Retirement savings benefits (401(k))
• Life insurance
• Disability benefits
• Parental leave (paid maternity and paternity leave)
• Paid sick and vacation time