Project Coordinator - Data Centers

What this job involves

The Project Coordinator serves as the financial and administrative backbone of mission-critical data center construction projects, directly responsible for all financial transactions and project documentation from initiation through closeout. This role demands exceptional organizational skills, technical aptitude, and the ability to manage multiple high-priority data center projects simultaneously in fast-paced environments. You'll execute the financial aspects of assigned data center projects while supporting process improvement initiatives, maintaining critical project documentation, and serving as a key communication liaison between project managers, vendors, general contractors, and specialized subcontractors throughout the entire data center construction lifecycle.

• Managing all vendor invoices and applications for payment from general contractors and specialized data center subcontractors (MEP, electrical, mechanical, cooling systems), including complex issue resolution and payment tracking through project completion
• Creating, reviewing, and distributing Purchase Orders and Change Orders to data center construction vendors and subcontractors, ensuring executed copies are properly stored per established folder structure requirements and compliance protocols
• Tracking and expediting all financial transactions (Budget Requests, Commitments, Change Controls, Invoicing) within client-based software platforms to ensure workflows are completed within 48-hour targets while maintaining data center project timelines
• Conducting rigorous quality assurance reviews of backup documentation, cost codes, and construction change orders to ensure alignment with data center contract requirements, technical specifications, and construction industry best practices
• Monitoring project health dashboards, closeout trackers, and financial data accuracy for multiple concurrent data center projects, updating records in real-time to maintain data integrity and project visibility
• Coordinating weekly or bi-weekly touchpoints with Project Managers to align administrative and financial responsibilities with critical data center construction milestones, commissioning schedules, and client deliverables
• Managing document control for complex data center construction documents, technical specifications, equipment submittals, and commissioning documentation while ensuring proper folder locations and strict naming convention adherence
• Supporting comprehensive project closeout activities including final lien waiver tracking, subcontractor diversity reporting, commitment reconciliation, substantial completion documentation, and warranty tracking for data center systems
• Aiding with vendor management updates, software access requests, and onboarding support for new team members on data center construction-specific processes and protocols

Required qualifications

• Bachelor's degree in Business Administration, Engineering, Construction Management, Finance, or related field
• 3-4 years of experience in project coordination, construction administration, or similar role within the data center, mission-critical facilities, or construction industry
• Strong accounting and analytical skills with demonstrated understanding of construction financial processes, budget management, and cost tracking
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) with emphasis on financial modeling and data analysis
• Excellent organizational skills with proven ability to manage multiple data center projects and competing priorities while meeting aggressive deadlines
• Strong written and verbal communication skills for effective vendor coordination, stakeholder engagement, and cross-functional team collaboration
• Detail-oriented approach with unwavering commitment to data accuracy, quality assurance, and financial integrity
• Knowledge of construction contract administration, purchase orders, change order management, and payment requisition processes
• Understanding of lien waiver requirements, conditional/unconditional releases, affidavits, and construction payment workflows
• Proficiency in project management and financial tracking software (experience with client-based platforms preferred)

Preferred qualifications

• Direct experience coordinating data center construction projects or mission-critical facility infrastructure projects
• Familiarity with data center industry terminology, MEP systems, commissioning processes, and technical requirements
• Experience with Project Development Services (PDS) technology or similar enterprise project management platforms
• Experience with data center project management principles, methodologies, and lifecycle phases
• Experience coordinating with specialized data center subcontractors (electrical, mechanical, cooling, controls, fire suppression)
• Exposure to Uptime Institute standards, data center tier classifications, or industry-specific compliance requirements
• Strong problem-solving skills with ability to think critically and resolve complex financial or administrative challenges proactively
• Demonstrated ability to support multiple concurrent data center projects in various stages of development
• A proactive attitude and passion for continuous learning within the data center and construction management fields