Project Coordinator: Contract Sales

About the role

The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.

Responsibilities

• Cook up documentation, establish projects in company systems, and ensure all required information is complete.
• Facilitate communication between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the project lifecycle.
• Prepare project documentation for purchasing, coordinate project reviews, and support timely purchasing decisions, including communication of pricing changes and change orders.
• Cook up delivery logistics, truck scheduling, pick tickets, and installation readiness by verifying equipment availability and project requirements.
• Coordinate project modifications, field change orders, and other operational updates while ensuring proper documentation and communication.
• Manage project invoicing, customer billing, and accounts receivable follow-up in coordination with accounting.
• Provide administrative support during installation by coordinating resolution of missing materials, backorders, damages, and other project issues.
• Oversee project closeout activities, including documentation review, purchase order reconciliation, audit coordination, and final project completion.

Requirements

• Organize like a boss, manage time like a champ, and juggle tasks like a pro.
• Keep a keen eye on details and get things done right the first time.
• Communicate clearly and build bridges between departments.
• Handle the pressure and keep projects running smoothly.
• Master project management and ERP systems (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.) to keep projects on track.

Qualifications

• Strong organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proactive problem-solving and strong follow-through.

Skills

• Project management skills.
• ERP systems proficiency (QuickBase, Prelude, AutoQuotes, Microsoft Office, OneDrive, etc.).

Benefits

Enjoy a rewarding package that reflects your contributions. Our comprehensive benefits package includes:

• Medical, dental, vision, short term and long-term disability coverage.
• A 401K with company match.
• Group life insurance.
• Flexible spending account.
• Paid time off.
• Paid holidays.

Pay

Competitive starting wage.

Schedule

Flexible schedule to accommodate your needs.

Benefits

Comprehensive benefits package including medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here

• Make a difference by working with enthusiasm and integrity while ensuring communication, coordination, and collaboration.
• Collaborate with a supportive and dynamic team environment.
• Grow your skills and advance your career in a dynamic industry.
• Enjoy a competitive compensation and benefits package that reflects your contributions.

Overview

The Project Coordinator serves as the operational liaison between Account Managers, Project Managers, Purchasing, Logistics, and Accounting throughout the lifecycle of each project. This role owns the administrative execution of projects, ensuring information, documentation, purchasing, logistics, invoicing, and project closeout are completed accurately and on schedule. While the Project Manager leads field execution, the Project Coordinator ensures the operational side of every project runs smoothly.