PROJECT COORDINATOR - COMMERCIAL DEVELOPMENT

About the role

EMH&T is seeking a highly organized and proactive Project Coordinator to join our team. Reporting to the Director of our Commercial Development group, this role provides critical support to both the Director and project teams responsible for the planning and design of large-scale civil engineering projects. Our clients include Fortune 10 technology companies, healthcare systems, higher education institutions, and other prominent commercial organizations. This position combines project coordination, business operations, process improvement, and client-focused service to support the successful delivery of high-quality projects. The ideal candidate is highly organized and consistently professional, with the ability to manage multiple priorities, analyze business processes, and support cross-functional teams. Strong written and verbal communication skills are essential. The successful candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and brings strong analytical, communication, and leadership capabilities to the team. This individual will play a key role in coordinating team efforts, monitoring project progress, and ensuring project teams remain on schedule and meet critical deliverables, client commitments, and project objectives.

Schedule

This position is expected to work approximately 40 to 45 hours per week, with occasional travel to client locations and periodic evening attendance at public meetings as project and client needs require.

Responsibilities

• Support client-facing project leadership by maintaining accurate project records and budgets, tracking progress against timelines, and monitoring project deliverables.
• Attend client meetings, create and maintain work-in-progress (WIP) reports, and provide project teams with updates on deadlines, milestones, and outstanding tasks.
• Coordinate and document project conference calls and web meetings, including preparing and distributing meeting agendas, notes, and action items.
• Support the development and implementation of standardized processes and deliverable frameworks to ensure consistency, quality, and brand integrity.
• Maintain a strong understanding of client objectives to help ensure project outcomes align with business goals and strategic priorities.
• Synthesize complex information into professional, high-impact communications for executive leadership and client stakeholders.
• Assist with establishing and maintaining data management protocols to protect confidential business information.
• Conduct reviews of project documentation to ensure accuracy, compliance, and alignment with project objectives.
• Evaluate and implement new business tools, technologies, and administrative methodologies to enhance operational effectiveness.
• Proactively identify project risks, communication gaps, and process challenges, developing solutions to maintain project momentum.
• Facilitate collaboration among cross-functional teams to ensure organizational goals are integrated into day-to-day project execution.
• Track and report key performance metrics and project milestones, providing leadership with insights on efficiency