Project Coordinator

Responsibilities

• Oversee the overall implementation of the project in accordance with the project proposals and in close communication with PC of MdMJ ensuring objectives are met within the required time frame and budget;
• Ensure that necessary documents and reports to implement the project are prepared and presented to the relevant local authorities;
• Support Admin/Finance officer and Community Health Supervisors (CHS) in day-to-day decision making as requested;
• Ensure that results of monitoring and evaluation against project objectives made by PC of MdMJ are properly reflected in the activities afterwards;
• Maintain an overview of the relevant context with a view to the project implementation;
• Support the Director and PULSE in the accumulation of the know-how and experience in community health works;
• Organize and facilitate regular and ad-hoc meetings between PULSE and MDMJ;
• Ensure that the agreed documents and outputs are made and submitted to MdMJ within the required timeframe

Human Resource Management

• Ensure that staff receive appropriate and adequate information on the working regulations and conditions, and adhere to the regulations and conditions by monitoring through working records and feedbacks from the relevant colleagues, and mentoring and coaching;
• Provide oversight and line-manage the Admin/Finance officers, CHSs, Youth Educators, Health Educators and support staff by cross-checking the outputs they make and regular meetings;
• Manage interpersonal conflict, ensure a positive working environment and team dynamics

Security Management

• Develop a communication tree for a normal and emergency situation;
• Develop and update security plans and protocols;
• Monitor and review the security status on a regular basis, liaising with local authorities, other NGOs, the UN or other relevant security bodies;
• Ensure all staff members receive the security-related briefings, and relevant and appropriate security information timely manner;
• Oversee and monitor staff adherence to security protocols

Financial Management

• Monitor the spending of the budget to ensure they operate in line with donor proposals, and internal policies and manuals through the endorsement process of the expenditure request from Admin/Finance officer;
• Ensure that budgets are spent according to donor proposals, internal policies and manuals, and within the appropriate timeframe through the endorsement process of the monthly financial report that will be prepared by the Admin/Finance officer