Project Coordinator

Job Description

Our Project Coordinators are responsible for assisting our Project Managers in organizing our ongoing projects. This position involves monitoring project plans, schedules, work hours, budgets, collections, and ensuring that project deadlines are met. This role involves constant communication between all parties related to the project with a strong focus on invoicing and collections.

Responsibilities

• Work directly with assigned project managers.
• Cookordinate all administrative functions of assigned active jobs.
• Adhere to all insurance provider guidelines, program, and TPA guidelines.
• Handle insurance carrier documentation.
• Facilitates correspondence between all parties – clients, Insurance, TPA’s, etc.
• Aid in the communication & scheduling between the property owner and project managers.
• Aid in invoicing and collection of payments due.
• Aid with the distribution of work orders for subcontractors.
• Aid with the intake of new jobs.
• Manage proper job documentation flow.

Required Skills/Abilities

• Strong knowledge of office technology, especially Microsoft 365.
• Knowledgeable about file management, transcription, and other administrative procedures.
• Strong critical thinking, problem-solving and multitasking skills.
• Strong verbal and written communication and organization skills.
• Detail-oriented.
• Customer service oriented.
• Strong time management skills.
• Ability to systematize efficient work procedures.
• Ability to analyze and prioritize.
• Flexibility and willingness to perform duties as requested.
• Good communication and interpersonal skills.
• Extremely organized.
• Confidentiality.
• Tech-savvy.

Education and Experience

• Restoration industry experience highly preferred.
• Knowledgeable about Xactanalysis, Alacrity, Contractor Connection and other Third-Party Administrators is preferred.
• High school diploma or equivalent required.

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Adjusting or moving objects up to 20 pounds in all directions.
• Repeating motions that may include the wrists, hands and/or fingers.

Benefits

• Opportunity for Overtime
• Paid Time Off
• Opportunity for Advancement
• Great Company Culture

Compensation

$40,000.00 - $55,000.00 per year

About the Role

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

Qualifications

Because Paul Davis is a franchise organization, benefits vary based on franchisee.