Project Coordinator

Responsibilities

• Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle.
• Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed.
• Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review.
• Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses.
• Affords assistance with coordination of contract awards and preparation of prime and subcontract amendments or extensions.
• Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager.
• Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories.
• Reviews Certificates of Payment and coordinates processing with the Project Manager.
• Prepares and coordinates construction contract completion and closeout documentation.
• Captures and coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ).
• Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials.

Qualifications

• High school diploma or equivalent required; Associate degree or administrative certification preferred.
• Minimum of 2 years of experience in an administrative, project coordination or document control role; AEC experience, preferred.
• Working knowledge of project documentation processes, contracts, and construction-phase workflows.
• Proficiency with Microsoft Office Suite; familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred.
• Strong organizational and time-management skills with the ability to manage multiple tasks and priorities.
• Clear written and verbal communication skills and the ability to work independently within a collaborative team environment.