Project Coordinator

About the role

This entry-level role supports the execution of direct marketing campaigns by coordinating project intake, maintaining accurate documentation, and ensuring timely communication across cross-functional teams. Success is driven by accuracy in campaign setup, responsiveness to sales teams, and adherence to established processes and quality standards.

Responsibilities

• Capture and validate campaign details from enrollment and intake forms
• Serve as primary point of contact for Sales teams on campaign setup and execution
• Enter and maintain campaign data in internal systems (e.g., Salesforce)
• Coordinate with Sales, Creative, Data, and Production teams on campaign development
• Monitor timelines and ensure deliverables are completed on time and to standard
• Handle client requests and internal inquiries promptly and professionally
• Follow quality control procedures to ensure campaign accuracy and consistency
• Maintain organized, accessible project files across multiple systems
• Identify and escalate discrepancies or missing information
• Support process improvements and documentation standards
• Assist with additional projects/tasks as business needs require

Requirements

• Basic understanding of project coordination principles (organization, timelines, documentation)
• Strong attention to detail, organization, and multi-tasking skills
• Ability to prioritize and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and within a team
• Professionalism, reliability, and ownership
• Proficiency in Microsoft Office (Excel, Word)
• Ability to quickly learn systems such as Salesforce

Qualifications

High school diploma or equivalent. 0-2 years of experience in marketing, project coordination, operations, or customer service.

Preferred Qualifications

• Bachelor's degree in Marketing, Business, or related field
• Experience with Salesforce or similar CRM systems
• Exposure to direct marketing or campaign execution processes