Project Coordinator

Major Responsibilities

• Maintain portfolio workplans, trackers, and dashboards for real-time visibility into milestones, risks, and decisions.
• Navigate internal IRC administrative, procurement, legal, and HR systems to ensure ethical reviews and data use agreements are completed and consultants/team members onboarded.
• Proactively identify and resolve operational bottlenecks; liaise with grants and finance teams on budget tracking.
• Maintain knowledge management systems and ensure project teams have timely access to documentation.

Regulatory Compliance & Data Governance

• Act as primary IRB PI Proxy: draft, submit, amend, and renew protocol applications across IRC and collaborating review boards.
• Career Development: Coordinate, draft, and track Data Use Agreements (DUAs) and Material Transfer Agreements (MTAs) between universities and the IRC, ensuring patient data privacy.
• Support design and implementation of data governance frameworks for fragile, conflict-affected settings.

Dataset Expansion & Collection

• Coordinate identification, review, and extraction of clinical image data from public sources (open-access journals, registries, repositories).
• Manage secure transfer and ingestion of medical image datasets from international and US partners.
• Oversee modular image-data ingestion pipelines across modalities; build reusable data-collection instruments; conduct QA/QC.

Curriculum, Training & Adoption

• Support draft and coordinate modular, multilingual (French/English) training curricula for frontline healthcare workers on AI diagnostic tools.
• Manage curriculum consultants: track deliverables, coordinate clinical review, and ensure materials are feasible for resource-constrained settings.
• Maintain REDCap-based data-collection and image-labeling workflows; uphold annotation guidelines and QA/QC standards.
• Support acceptability/usability studies on clinician adoption, coordinating data collection and channeling findings back into tool and curriculum design.
• Support train-the-trainer rollouts and pilot implementations; document lessons learned for cross-country adaptation.

Stakeholder Coordination

• Coordinate operational communication between IRC country programs and collaborating AI research teams (NYU Grossman and university partners in Africa and other regions).
• Coordinate logistics for partner meetings, technical working groups, donor briefings, and policy forums.

Reporting & Business Development

• Support donor reporting: develop templates, track deadlines, consolidate inputs, and format final submissions.
• Aid in drafting and editing research write-ups, grant reports, policy briefs, and academic manuscripts.
• Provide project management support for business development: track proposal timelines, coordinate inputs, and maintain a funding pipeline tracker.

Administrative Support

• Provide day-to-day administrative support including scheduling, meeting logistics, and shared filing systems.
• Draft and distribute meeting agendas, minutes, and action trackers; follow up on outstanding items.
• Support onboarding of new team members, consultants, and partners onto portfolio systems and workflows.