Project Coordinator

About the Role

Coffman Engineers is seeking a highly skilled, self-motivated, organized, and detail-oriented Project Coordinator with an interest in working with professionals on challenging projects to provide project-related administrative support. You will have the opportunity to support projects and team members across various disciplines in a collaborative, creative, and high-performing team environment.

Responsibilities

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with close-out requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Requirements

• High school diploma required; associate or bachelor’s degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.
• Experience coordinating with a multi-discipline design team preferred.
• Excellent time-management skills.
• Positive attitude with a focus on team collaboration and client success.

Pay

Expected annual salary range depending on experience: $62,000-$68,000.

Benefits

• Comprehensive benefits package.
• Flexible PTO program.
• Fun office environment with perks such as office-wide ping-pong competitions.

About Coffman Engineers

Coffman Engineers serves as both prime consultant and subconsultant on projects large and small across a broad range of markets, including commercial, institutional, government, industrial, healthcare, and energy services. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. Our collaborative approach fosters innovation, technical excellence, and value-based solutions for our clients, making Coffman a great place to work and grow as professionals.

Our teams are comprised of civil, structural, mechanical, electrical, fire protection, industrial, energy, acoustics, and a variety of other specialty services to meet client objectives.