Project Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all.

About the role

This is a full-time, benefits-eligible, temporary opportunity lasting approximately 12 months. The position is based in our National Center office in Dallas, TX, with home-based work available. You will provide administrative and project support, with access to resources like Heart U, our award-winning corporate university, for training and development.

Responsibilities

• Spreadsheet updates, file uploads, weekly reports, and tracking
• Manage email replies and process expense reports
• Assist with conference slides, packing, professional credential research, and conference reception logistics
• Coordinate with outside vendors and handle inter-departmental logistics and communications
• Build relationships, sessions, and oversee databases
• Maintain and organize data, testing, submission, and review sites
• Prepare notifications and communications using the Oasis Abstract Management system

Qualifications

• High school diploma or equivalent
• Minimum of three (3) years of relevant experience
• Minimum of six (6) months of administrative and/or project coordination experience
• Intermediate skills with MS Office programs, typing, and filing
• Intermediate skills in using AI tools such as Co-Pilot
• Ability to coordinate and manage multiple projects simultaneously without supervision
• Strong attention to detail
• Ability to prioritize work assignments, be flexible in scheduling tasks, and manage time effectively
• Good written and verbal communication skills, including writing, editing, and interacting by telephone and in meetings

Benefits

• Competitive base salary with regular market value reviews
• Performance and recognition programs, including annual salary planning and incentives
• Access to Employee Resource Groups (ERGs) and professional mentoring programs
• Heart U, our national online university with over 100,000 resources for professional development
• Tuition assistance for career development related to current or future roles