Project Coordinator

About the role

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

This position can be home based. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Provide high-level administrative support to the department’s Senior Management team, including calendaring, expense management, and meeting coordination.
• Manage various databases, perform research, maintain and update information, and produce routine and special reports as needed.
• Prepare correspondence, presentations, and reports to support multiple initiatives.
• Present project needs and activities between team members, managers, and other partners.
• Provide executive administrative support to assigned executive staff, including calendaring, correspondence, reports, meeting preparation, travel coordination, expense management, and project coordination.
• Coordinate schedules for project activities with staff and external partners, craft and submit documentation for internal project resources, and update and maintain project documents, reports, and tracking spreadsheets.
• Coordinate logistics for assigned meetings and provide day-of-event support as needed.
• Provide ongoing support across the QORA team for any special projects and activities identified by team leadership.

Qualifications

• High School Diploma or equivalent.
• 3 years of administrative or coordination experience.
• Good written and verbal communication skills.
• Strong time management skills with the ability to meet deadlines.
• Strong organizational and multi-tasking skills.
• Comprehensive Microsoft Office suite skills including Word, Excel, PowerPoint, and Outlook.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers, and the public.
• Demonstrated ability to organize and manage multiple projects simultaneously, prioritize tasks, and meet deadlines with keen attention to detail.

Preferred Experience:

• Some college or bachelor’s degree.
• Experience with Smartsheet, SharePoint, Outlook, and virtual meeting platforms (e.g., Zoom, GoToWebinar).

Benefits

• Compensation: Expected pay range of $45,000 - $55,000, commensurate with experience; geographic differentials may apply.
• Performance and Recognition: Rewarded for success through annual salary planning and incentive programs.
• Benefits: Medical, dental, vision, disability, and life insurance; robust retirement program with employer match and automatic contribution.
• Employee Well-being: Employee assistance program, wellness program, telemedicine, and medical consultation.
• Professional Development: Access to Employee Resource Groups (ERGs), mentoring programs, and Heart U, the Association’s national online university with over 100,000 resources.
• Work-Life Harmonization: Minimum of 16 days Paid Time Off (PTO) per year for new employees, increasing with seniority; 12 paid holidays annually, including year-end days off.
• Tuition Assistance: Financial support for employees pursuing further education and career development related to their current or potential future roles.