Project Coordinator

Job Summary

The Mechatronics Project Coordinator supports the planning, coordination, execution, and administrative control of complex manufacturing equipment projects within the Mechatronics Engineering department. Key responsibilities include:

• Supporting project schedules, priorities, and execution activities.
• Creating and maintaining project schedules, task lists, milestone tracking, and status updates.
• Maintaining organized project files, documentation packages, templates, engineering records, and project tracking systems.
• Assisting with project closeout activities including documentation completion, cost reconciliation, lessons learned, and archival of project records.
• Supporting post-project reviews (PPRs), lessons learned documentation, and continuous improvement initiatives.

Responsibilities

• Coordinate Mechatronics Engineering projects from initiation through completion.
• Support machine sustainability projects, safety upgrades, controls modernization efforts, equipment rebuilds, and manufacturing process improvements.
• Enter purchase requisitions into Oracle and monitor approval, purchasing, shipping, and receiving status.
• Expedite critical project materials, components, and services to support project timelines and minimize manufacturing downtime.
• Assist with machine numerical tracking, equipment asset management, and lifecycle maturity tracking for manufacturing equipment and critical spare parts.
• Support inventory tracking and procurement activities for controls components, electrical hardware, mechanical assemblies, and project materials.
• Assist with project closeout activities including documentation completion, cost reconciliation, lessons learned, and archival of project records.
• Support coordination of machine downtime with production scheduling, and installation activities.
• Support coordination of machine hand-over to process engineering and production scheduling.
• Maintain a high level of organization across multiple simultaneous projects and competing priorities.
• Perform other duties as assigned.
• Carefully coordinate and maintain the Industrial Equipment Sign-Off process.
• Ensure all required project documentation is finalized and archived, including electrical drawings, mechanical documentation, software backups, lifecycle records, spare parts lists (BOM), training records, safety documentation, PM recommendations, and machine standards updates.
• Verify final project costs are reconciled against approved budgets and that all purchase requisitions, invoices, and project expenditures are properly tracked and documented.
• Carefully coordinate final acceptance reviews with Mechatronics, Maintenance, Operations, Process Engineering, EHS, contractors, and vendors as required.
• Maintain project closure checklists, sign-off templates, and turnover documentation to support audit readiness, equipment sustainability, and long-term asset management.
• Ensure all open action items, deficiencies, and startup concerns are documented, assigned, and resolved prior to formal project closure.

Required Technical Knowledge

• Familiarity with industrial manufacturing equipment and systems including: PLC systems (Allen-Bradley, Siemens, GE, or similar), HMIs and industrial operator interfaces, Vision inspection systems, Variable Frequency Drives (VFDs), Servo systems and motion control, Industrial motors and motor controls, Bearings and mechanical power transmission systems, Pneumatic and hydraulic systems, Industrial sensors and instrumentation, Electrical schematics and machine documentation, Industrial networking and communications, Machine safety systems and LOTO practices, Manufacturing process equipment and automation systems.

Personal Qualities

• Strong organizational and project coordination skills.
• High attention to detail and documentation accuracy.
• Strong sense of urgency and ability to expedite critical activities.
• Excellent communication and interpersonal skills.
• Able to prioritize and manage multiple projects simultaneously.
• Analytical and problem-solving mindset.
• Self-motivated with strong follow-through.
• Ability to work effectively in fast-paced manufacturing environments.
• Strong teamwork and collaboration skills.
• Professionalism and discretion with confidential information.

Qualifications

• Proven experience coordinating projects involving complex manufacturing equipment and industrial automation systems.
• Associate degree, technical degree, trade school certification, military technical experience, or equivalent industry experience preferred.
• Experience working in manufacturing, industrial automation, mechatronics, maintenance, or engineering environments.
• Experience with Oracle or similar ERP systems preferred.
• Proficiency with Microsoft Office applications including Excel, Outlook, Word, and PowerPoint.
• Experience tracking project schedules, budgets, procurement activities, and project documentation.
• Understanding of manufacturing equipment components and machine systems.
• Excellent time management and multitasking abilities.