Project Controls Systems Specialist

About the role

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for partners' energy infrastructure needs. The Project Controls Systems Specialist will be responsible for designing, building, and maintaining the standardized project controls tools, workflows, and reporting used across the organization’s Smartsheet platform. The role partners with Project Managers, Operations Directors, and other Project Controls team members to translate core project controls processes – project intake, schedule baselining, schedule tracking, and budget tracking – into standardized Smartsheet blueprints, workflows, forms, and dashboards used company‑wide. Work assignments span multiple concurrent initiatives and project teams. The specialist also supports other project controls and proposal efforts and provides ongoing training and support to Smartsheet users across the organization.

Responsibilities

• Design, build, and maintain standardized Smartsheet blueprints, templates, forms, and automated workflows to support project controls processes company‑wide.
• Establish and document a standardized methodology for tracking projects from intake through schedule baselining, schedule tracking, and budget tracking within Smartsheet.
• Partner with Project Managers, Operations Directors, Project Controls, Scheduling, and IT/PMO to gather requirements and translate business processes into scalable Smartsheet solutions.
• Develop and maintain real‑time dashboards and reports that give leadership and project teams visibility into project status, schedule performance, and budget/cost performance.
• Administer the Smartsheet environment, including user access and permissions, sheet and workspace governance, naming conventions, and version control.
• Build and maintain Smartsheet Control Center blueprints and provisioning to support consistent setup of new projects.
• Evaluate and implement opportunities to integrate Smartsheet with other project systems (e.g., JDE, EcoSys, Primavera P6, Procore) to support end‑to‑end data flow.
• Identify manual or inconsistent project controls processes and develop automated, standardized Smartsheet solutions to replace them.
• Train and support Project Managers, Project Controls staff, and other end users on new Smartsheet tools, blueprints, and workflows.
• Troubleshoot Smartsheet issues, monitor solution performance, and continuously improve tools based on user feedback and evolving business needs.
• Maintain documentation, including standard operating procedures, user guides, and workflow diagrams for all Smartsheet solutions.
• Support change and risk management by identifying, documenting, and helping standardize mitigation and reporting processes within Smartsheet.
• Perform other duties as assigned and adhere to internal standards, policies, and procedures.

Requirements

• Bachelor’s degree in Business, Construction Science/Management, Engineering, Information Systems, or equivalent field; equivalent work experience may be substituted.
• 5+ years of project controls experience with multi‑year design and construction projects.
• Demonstrated experience building solutions in Smartsheet or a comparable work‑management/collaboration platform, including forms, automated workflows, and dashboards.

Preferred Experience

• Smartsheet Core Product Certification and/or Smartsheet Advanced Certification (System Administrator).
• Experience with Smartsheet Control Center, Bridge, Data Shuttle, and/or DataMesh for enterprise‑scale solution management.
• Project accounting/controls experience with multi‑year design and construction projects, specifically within the EPC space.
• Experience with JDE, EcoSys, Primavera P6, and/or Procore, including building integrations between these systems and Smartsheet.
• Knowledge of CPM scheduling, cost loading, and resource loading.

Benefits

• Competitive compensation
• 401(k) retirement plan
• Holiday pay
• Paid time off (PTO)
• Comprehensive health coverage
• Pet insurance
• Employee assistance program (EAP)
• Professional development tuition assistance
• Employee discount program