Project Controls Specialist

About the role

The Project Controls Coordinator/Specialist supports the successful execution of capital projects by providing cost control, scheduling, and document management expertise for the Engineering & Construction (E&C) team.

Responsibilities

• Receive and validate pricing/documentation support for POs
• Monitor and report on assigned E&C project controls KPIs, including monthly receipt accruals by open PO
• Assist with pre-bid supplier validation and review AFE structure in Integrify for alignment with CBS codes
• Report on subtask budgeting variances and support monthly audit of CAPEX flash using Power BI reports to ensure updated forecasts and accurate variance responses
• Monitor and audit AFE status using Power BI reports for “In Service” and “Request Close” to ensure timeliness
• Provide support to project closeout activities, including final cost and schedule analysis, lessons learned documentation, and ensuring project documentation quality and completeness
• Ensure that project documents are properly classified, labeled, and stored in accordance with company policies and procedures; monitor the Job Book document control process as it relates to Project Close requests
• Provide oversight to Project Managers on Job Book audit findings and ensure deficiencies are rectified by required due dates
• Identify cost-saving opportunities and process improvements; support with project audits
• Provide new and recurring training to Project Managers and Admins on project controls processes
• Interact with project management and corporate teams, participate in regular project meetings, and prepare reports and presentations as needed

Requirements

• Possess a valid driver's license and safe driving record
• Exhibit proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.)
• Proficiency in Power BI for reporting and analytics
• High school diploma or equivalent
• Strong analytical and problem-solving skills to identify relevant issues and propose effective solutions
• Ability to travel occasionally to field locations
• Ability to lift, push, or pull 50 pounds
• Ability to work in changing climate conditions and plant/field environments
• Ability to work in close quarters, while kneeling, squatting, sitting, climbing, and standing
• Ability to frequently stand, walk, use hands to handle or feel, and reach with hands and arms
• Adhere to all applicable Personal Protective Equipment (PPE) guidelines, including eye protection, footwear, hard hat, and fire retardant clothing (FRC)

Qualifications

• Associate or Bachelor's degree
• Experience with project controls process improvements, audits, and training

Skills

• Embody integrity, accountability, initiative, and respect in correspondence and work
• Adhere to safety standards, company policies and standards, and regulatory requirements (DOT, OSHA, API, ASME, NFPA)
• Possess strong written and verbal communication skills, as well as the