Project Controls Specialist - Cost Analyst

About the role

In this role, you will be a member of our project management team, delivering solutions to clients in the areas of project controls, budget development, cost planning, feasibility studies, value management, economic forecasting, milestone reports, pre- and post-contract auditing, change order review and reconciliation, BIM 5D cost modeling, LEED cost analysis, life cycle costing, and implementation of project controls systems.

Responsibilities

• Manage Cost / Change Control, including change order review, negotiation, and recommendations, delay analysis.
• Track and review change orders with the Project Manager.
• Manage contingency draw.
• Budget Management and Tracking.
• Financial Forecasting and Modeling.
• ME Close activities and accruals.
• Develop and implement process and tools to manage components of the project.
• Accounting Journal Entries.
• Accounting Write-Offs.
• Depreciation Settlements.
• Understanding of financial statements, especially P&L.
• Invoice / Payment Application processing, tracking, and reporting.
• Updating owner cost tracking software.
• Manage weekly progress reports with the General Contractor.
• Produce monthly reports for management.
• Providing review reports.
• Produce earned value reports.
• Review GC’s cost tracking reports.
• Reconcile GC actual costs with GMP/ Schedule of Values.
• Contract Administration (retention, T&Cs, insurance, allowances, contingency, incentives).
• Compiling as-built cost estimate records for benchmarking purposes.
• Maintain cost benchmarking database.
• On-Site Records and Document Control.
• Tracking of all key project documents, including change orders, invoices and payments, lien releases, etc.
• Initiate the close-out process prior to project completion, typically two to three months in advance.
• Establish close out documentation requirements. Collect and track receipt of all close out documents until completion, including warranties, as-builts, O&M manuals, etc.
• Setting and attending change control and cost meetings as required.
• Attend risk meetings and maintain risk log.
• Monitor, track and analyze schedule progress in the field (actual vs. forecast).
• Ensure QA/QC is being followed.
• Work with project managers to develop and maintain the RFP/SOW/change order templates for various projects and support the development of service agreements and SOWs as needed.
• Follow up on proposals, reviews, and negotiations for the timely execution of contracts and purchase orders.
• Develop owner-furnished equipment delivery plans by working with PMs, suppliers, and the commodity management team.
• Track proposal reviews, negotiations, and contract execution.
• Manage/coordinate and track the supplier delivery plan to ensure suppliers meet the demand per the plan.
• Provide reports for the progress and status of SOWs open for long periods of time.
• Coordinate closure of POs at project-end and keep track of work orders status.
• Periodically review financial reports to ensure compliance with budget targets, reconciliation of project charges against approved contracts and support gathering data related to unit costs within sites.
• Adds to team effort by accomplishing other duties as assigned.

The ideal candidate will demonstrate a positive, proactive approach to the role and will be committed to delivering customer service excellence.

Requirements

• 4-year college degree in Construction Management, Structural Engineering, Architectural Engineering, Cost Estimating or equivalent recognized technical qualification related to mechanical discipline.
• 5-10 years relevant experience in construction cost estimating of a variety of building types from the program, conceptual, schematic, design development and construction document stages of design in elemental and CSI format.
• Knowledge and understanding of execution of cost management services; good planning, organization, and communication skills essential.
• Understanding of technical and non-technical documents related to cost management services is required.
• Knowledge and use of industry-estimating software and Microsoft Office software programs.

Physical Requirements and Working Conditions

• Indoor office environment. May require work on-site location when necessary.
• Equipment used includes computers and standard office machines.
• Essential physical tasks include the ability to work on a computer and the ability to answer and speak on a telephone.