Project Controls Specialist

Job Responsibilities

• Create and maintain customer-facing project/job orders within ERP systems (Microsoft Dynamics NAV) and associated business systems.
• Review project turnovers from Sales and Project Management to ensure complete and accurate project setup.
• Establish project budgets including revenue, cost, planning lines, and billing structures.
• Maintain project financial data throughout execution, including budget revisions, schedule updates, cost updates, revenue adjustments, and change management.
• Support project forecasting by monitoring margins, open purchase orders, committed costs, and overall project financial performance.
• Perform weekly reviews of Long-Term Service Agreement (LTSA) projects to ensure budgets accurately reflect current contract margins and financial performance.
• Coverage of project financial updates with Project Managers during regular project reviews.
• Support revenue recognition activities and month-end financial close.
• Prepare and process draft invoices while ensuring planning lines and billing data accurately support customer invoicing.
• Review and process vendor invoices through Esker in accordance with approval requirements.
• Coverage of inventory-related transactions including inventory movements, production orders, asset transfers, reservations, inventory adjustments, material allocations.
• Generate and analyze project control reports including project variance, forecasting, cost, and revenue reports.
• Identify missing project information and coordinate resolution with internal stakeholders.
• Support creation of new customer records and ship-to information within ERP systems.
• Partner with Project Management, Commercial, Finance, Supply Chain, Billing, and Operations to resolve project issues.
• Maintain documentation, reporting, and project records in accordance with company policies.
• Participation in continuous improvement initiatives to standardize project controls processes across the organization.
• Provide cross-functional support and backup coverage for other Project Controls responsibilities as needed.

Required Skills / Knowledge

• Strong understanding of project financial controls and project lifecycle management.
• Knowledge of budgeting, forecasting, cost tracking, and revenue recognition principles.
• Experience working with ERP systems (Microsoft Dynamics NAV, Business Central, SAP, Oracle, or similar).
• Ability to analyze financial information and identify discrepancies.
• Strong organizational and prioritization skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication skills.
• High attention to detail with strong problem-solving abilities.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, filtering, and financial reporting.
• Experience working across multiple functional teams.
• Ability to interpret project documentation, contracts, and customer requirements.
• Knowledge of project management principles is preferred.

Experience

• Minimum of three (3) years of experience in Project Controls, Project Coordination, Project Administration, Finance, Operations, or a related business function.
• Experience supporting engineering, manufacturing, industrial services, energy, EPC, or field service organizations preferred.
• Experience with ERP systems and project financial reporting strongly preferred.
• Experience supporting multiple concurrent projects in a fast-paced environment preferred.

Education Requirements

Associate’s degree in business administration, Finance, Accounting, Project Management, Supply Chain, Engineering Technology, or a related discipline required. Bachelor’s degree preferred. Equivalent combinations of education and relevant experience may be considered.

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Frequent use of a computer, keyboard, and telephone.
• Ability to occasionally lift up to 20 pounds.
• Ability to travel occasionally for training or business meetings, if required.
• Must be able to communicate effectively in person, by telephone, and through electronic communication.

What We Offer

• Approved salary range for this role is $70,000 - $110,000, commensurate with experience and qualifications.
• Supportive company culture that values its employees.
• Comprehensive Medical, Dental, Vision & 401 K Plan.
• Paid Parental Leave, Time Off & Holidays.
• Extra money in your paycheck - Employee Referral Bonus.
• Personal Development & Career Succession Planning.
• Company sponsored Perks & Discount programs.