Project Controls Manager

About the role

The Project Controls Manager supports capital project delivery by managing project controls functions, including schedule tracking, budget monitoring, cost analysis, and documentation oversight.

Responsibilities

• Manages project controls for capital projects, including tracking schedules, budgets, expenditures, milestones, and deliverables.
• Prepares, maintains, and updates project schedules, cost tracking logs, budget reports, and project dashboards.
• Makes sure project expenditures stay within approved budgets and identifies potential variances, delays, or funding issues.
• Reviews invoices, reports, and project documentation for accuracy, completeness, and compliance with funding requirements.
• Analyzes project costs and provides recommendations to ensure alignment with available funding sources.
• Collaborates with project managers, contractors, consultants, and internal/external stakeholders to gather updates and maintain accurate project records.
• Maintains comprehensive project files, including contracts, task orders, invoices, schedules, reports, and closeout documentation.
• Prepares and delivers project status reports, presentations, and updates to management and executive committees.
• Tracks project milestones and follow-up actions to support timely and compliant project delivery.
• Aids in developing and managing project and departmental budgets, including preparing annual fiscal year budget reports.
• Aids in project closeout, including reconciliation of costs, preparation of final reports, and ensuring complete documentation.
• Develops and reviews detailed project plans using structured methodologies and ensures alignment across multiple initiatives.
• Uses project management and reporting tools (e.g., Microsoft Excel, Project, Word, PowerPoint) to track and communicate project performance.
• Performs routine site visits to RTD facilities and various meeting locations.
• Performs related duties as assigned.

Qualifications

• Knowledge of: Construction materials, methods, and practices used in large-scale public transportation capital projects.
• Principles of Critical Path Method (CPM) scheduling and earned value management (EVM).
• Procedures for scheduling, planning, and delivering engineering and construction projects.
• Organizational planning and resource allocation.
• Strategic capital program management.
• Public sector leadership and administrative practices.
• Cost estimating, cost control, and budget monitoring practices for capital projects.
• Microsoft Office Suite (Excel, Word, PowerPoint) and project controls software such as Microsoft Project, Primavera, or similar systems.
• Public agency financial systems and processes, including general ledger, accounts payable/receivable, account coding, and financial reporting.
• Federal, state, and local procurement regulations, including grant-funded project requirements (e.g., FTA compliance).
• Principles and practices of public sector contract administration and project delivery.
• Techiques for mentoring, coaching, and developing project controls staff.
• Ability to: Communicate effectively with project managers, consultants, contractors, regulatory agencies, and internal stakeholders.
• Facilitate project meetings, coordination sessions, and stakeholder workshops.
• Work independently, prioritize tasks, and manage competing deadlines with minimal supervision.
• Monitor, analyze, and report on project schedule, cost, and performance metrics.
• Present project controls information clearly to management and executive leadership.
• Manage multiple capital projects and assignments concurrently without formal authority.
• Oversee, mentor, and train project controls staff and support team development.
• Develop and implement strategies to support on-time, on-budget project delivery.
• Ensure compliance with RTD policies, as well as applicable federal, state, and local regulations.