Project Controls Analyst

Position Summary

Responsibilities

• Act as a liaison between Accounting and Operations to ensure the accuracy and integrity of financial data for reporting and operational accounting.
• Works with Project Management and Project Teams to maintain baseline details pertaining to schedule and budget (estimate, WBS).
• Provide consultation regarding entry/ setup of project details (including financial summary) in ERP system upon receipt of work authorization.
• Own the integrity of project setup data within the ERP, including contract values, project dates, labor and equipment classifications and their linkage to approved billing structures, WBS to budget details etc.
• Administer change management controls by ensuring approved Change Orders are accurately tracked and incorporated into project budgets, cost structures, and the ERP system.
• Participate in project conference calls, as needed, to validate that project billing, schedules, and forecasts align with current project conditions.
• Analyze and report on project financial data to identify trends and areas of concern and provide recommended solutions to Project Management and relevant stakeholders.
• Execute, maintain, and submit customer billing projections and verify alignment with project schedule.
• Review, report and reconcile Professional Services time against PO totals for closeout and usage.
• Prepare monthly reporting of key performance indicators for customer submittal.
• Complete project reconciliation and provide required information to the Billing Department to ensure accurate final accounts receivable and timely release of retainage.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, Construction Management, or a related discipline preferred with a minimum of (3) years of related field experience. Candidates with (10) years of relevant project controls or construction financial experience may be considered in lieu of formal education.
• Strong financial acumen with the ability to analyze budgets, costs, forecasts, and financial data to support accurate reporting and informed decisions.
• Working knowledge of PMI standards and project management methodologies, with application to cost control, scheduling, and project performance management.
• Experience in construction or utility industry is a plus.
• Exceptional verbal, written and presentation skills.
• Ability to communicate data and analysis in a clear, actionable manner to support stakeholder decision-making.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Demonstrated proficiency in MS Office, including Excel (data analysis, formulas, pivot tables), Word, PowerPoint, and Outlook.
• Working knowledge with programs such as Smartsheet, Vista (or similar ERP), Power BI, Primavera P6, Microsoft Project and Adobe, preferred.
• Excellent organizational skills and attention to detail.
• Able to multi-task and prioritize day-to-day activities.
• Able to manage multiple priorities and deliver results within fixed timeframes.
• Demonstrated high levels of discretion and judgment in both interpersonal and business matters.