Project Controls Analyst

About the role

Working from our Jacksonville office as part of our Finance Department, will handle project controls on multiple geotechnical and construction services projects. The Project Controls Analyst is responsible for planning, monitoring, and controlling project financial performance using Deltek VantagePoint. This role partners with Project Managers, Accounting, and Contracts to ensure projects are set up correctly, costs are recorded accurately, forecasts are reliable, and billing complies with FAR, contract, and client requirements.

Responsibilities

• Project Set-up and Structure
  • Set up and maintain projects in Deltek VantagePoint, from qualified opportunities to contract close-out including: Contract structure (phases, tasks, work breakdown structure), Labor categories, billing terms, and revenue methods, Budget, fee, and funding allocations
  • Ensure project structures align with: Contract requirements (DOT, FAR, IDIQ, CPFF, T&M, FP), Company accounting standard operating procedures and disclosure practices
• Cost & Schedule Control
  • Maintain accurate project forecast
  • Analyze cost variances, burn rates, and estimate-to-complete (ETC)
  • Support earned value or progress tracking where applicable
• Billing & Revenue Support
  • Support monthly billing processes: Review labor, and reimbursable costs, Validate billing caps, rates, and funding limits
  • Afforded Certified payroll support (as applicable)
  • Revenue recognition and WIP analysis
• Reporting & Dashboards
  • Develop and maintain standard and custom VantagePoint reports
  • Support PMs and leadership with clear, actionable financial insight
• Compliance & Audit Support
  • Ensure compliance with: Contract billing requirements, Internal controls and company policies
  • Support internal and external audits
  • Afforded Documentation related to timekeeping and cost allowability

Requirements

• Bachelor’s degree
• 7+ years project controls experience in engineering services company, specifically DOT experience or closely related
• Microsoft Excel and SharePoint proficiency
• Strong ERP (Enterprise Resource Planning system) experience, preferably Deltek Vantage Point
• Experience with Earned Value tools, resource management and project productivity
• Solid math skills
• Ability to communicate with both internal staff and external clients professionally and promptly
• Ability to work well independently and as part of a team
• Solid organization skills and detail orientation

Qualifications

• Experience with Deltek VantagePoint
• Experience with Earned Value tools
• Experience with resource management and project productivity
• Experience with Microsoft Excel and SharePoint
• Experience with accounting standards and procedures

Skills

• Project controls experience
• Deltek VantagePoint proficiency
• Earned Value tools proficiency
• Accounting standards and procedures knowledge
• Microsoft Excel and SharePoint proficiency

Benefits

• Choice of Two Medical Plans – 100% Employee Coverage HSA medical option – with Company contribution
• Affordable Dental & Vision Plans – Keep that winning smile sharp
• 401(k) with 3% Company Contribution – Future you says thanks
• Short & Long-Term Disability (Company Paid) – Because life happens
• Critical Illness, Hospital Indemnity, Accident Plan – Pairs nicely with an HSA
• $100,000 Life Insurance (Company Paid) – Your family’s safety net
• Paid Time Off + Paid Holidays – Rest hard, play hard

About Us

Meskel & Associates Engineering (MAE) provides engineering and construction services throughout Florida and southern Georgia. Headquartered in Jacksonville, Florida, MAE partners with federal, state, and local agencies to deliver high-quality infrastructure projects. At MAE, we focus on delivering quality work through experienced teams, practical field knowledge, and a commitment to doing things the right way. We value accountability, teamwork, and continuous improvement, and we are committed to building not only quality infrastructure – but also a strong, supportive workplace for our team. Our MAE Construction Engineering & Inspection (CEI) team is primarily focused in Northeast Florida, allowing our staff to work on impactful local projects while maintaining a strong connection to the communities we serve. MAE has now joined forces with MC Squared, both part of ACES, an engineering firm founded in 1983 and offering a wide range of specialized engineering services.

Our Commitment

We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity. Equality, Diversity, and Inclusion is at the heart of what we do! We are committed to creating an inclusive working environment for talented people of any background based on merit, fairness and respect.