Project Controls Analyst

About the role

As a Project Controls Analyst with APTIM, you will work on project teams using expertise in forecasting, change management, cost management, project budget analysis, earned value analysis, risk management, proposal support, estimate development, cash flow, and other financial reporting tools. You will manage the overall project/program cost controls and financial reporting by providing client management documentation, updates, and presentations for projects generally under $20M in value. You may interface directly with CPM schedule software to perform basic scheduling or create project-specific visualizations using Power BI or similar tools. This position primarily supports the Emergency Management / Disaster Services and Infrastructure Management team.

This role requires 40-50 hours per week, with overtime focused on proposal efforts and project initiation following Emergency/Disaster incidents. The position may require more than 50 hours during the first 3 months of a response, including availability on nights and weekends. You will play a key role in the initial setup and support of project infrastructure for field teams responding to emergencies and disasters. Travel will be required during the project initiation phase. 3+ years of full-time work experience related to Emergency Preparedness and Response projects is strongly preferred.

Responsibilities

• Perform tasks primarily associated with Cost Management and Control, including familiarity with CPM Scheduling, Risk Management, and Earned Value Management.
• Create and update Daily, Weekly, and Monthly Project Cost Reports as required by contract.
• Conduct periodic project job site audits and surveillances.
• Reconcile budget vs. actual variances and produce detailed variance analysis.
• Support and produce client invoicing per contract, reconciling actual backup data to billed amounts.
• Perform and report monthly cash and billing forecasts.
• Use Microsoft Power BI to create graphical dashboards of Excel data for management presentations or project-specific data management and visualization (preferred).
• Provide professional recommendations and/or implement corrective actions.
• Manage financial aspects at the program level.
• Update schedules for accurate progress measurement and remaining duration, either directly or with earned value tracking system data (preferred).
• Input and document scope change activities into the schedule (preferred).
• Transform project estimating budget data into the cost breakdown structure and initiate cost reporting tools/reports.
• Prepare, process, and track change orders to ensure cost report budgets are current.
• Analyze and forecast key cost categories by cost code.
• Use Earned Value data, CPM schedule data, and Risk/contingency data in updating and forecasting project costs.
• Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development.
• Develop and present Cost Status and Forecast Reports to internal and external stakeholders.
• Facilitate and lead risk workshops, manage the Risk Register, identify potential project risks, and develop mitigation strategies.
• Coordinate with project managers and team members to ensure accurate and timely reporting of project status and performance metrics.
• Establish and maintain project documentation and records, ensuring compliance with company policies and regulatory requirements.
• Interface directly with CPM schedule software to extract data and perform routine updating/progressing of tasks.

Requirements

• Minimum of 6-10 years of experience working in project controls.
• Bachelor’s degree.
• Demonstrated ability to use technical concepts and industry-standard project management tools to coordinate project control activities and solve complex problems.
• Strong written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work across discipline teams to assimilate project data from various sources.
• Ability to maintain a high level of confidentiality.
• AACE and/or PMI Certification.
• Understanding of basic grammar/concepts of multiple professional disciplines to work across siloed teams and solve complex interrelated problems.
• Understanding of various contract structures (Fixed Price, Unit Price, Cost Reimbursable) and their implications on project cost and revenue.
• Understanding of fundamental concepts of accrual basis and double-entry accounting.
• Familiarity with government contract reporting and FAR standards.
• Familiarity with Davis Bacon/Service Contract Act and prevailing wages.
• Proficient in Microsoft Office, especially Excel.
• Familiarity with Power BI for data extraction and visualization.
• Proficient in JD Edwards or other ERP systems.
• Ability to communicate with internal and external project stakeholders and interpret project cost data at multiple organizational levels.

About APTIM

APTIM enhances the quality of the environment, well-being of people, resilience of communities, and opportunity for employees to make a difference. A leading professional solutions firm, APTIM specializes in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provides integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

Pay

As of the date of this posting, the pay range for this position is $80,000 - $133,000 per year. Compensation depends on experience, education, key skills, geographic location, client requirements, external market competitiveness, and internal equity.

Benefits

• Medical, vision, and dental insurance with multiple plan options and carriers.
• Company-paid and optional life insurance.
• Short-term and long-term disability insurance.
• Accident, Critical Illness, and Hospital Indemnity coverage.
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law).
• 401(k) plans with employer contributions (eligibility depends on business unit).