Project Control Specialist - Municipal Infrastructure

About the role

A detail-oriented, organized, and experienced Project Control Specialist who serves as a central hub for project execution and financial oversight. This role ensures seamless coordination across teams, systems, and clients, driving operational excellence by managing project lifecycles end-to-end. The specialist provides strategic insight into performance, risk, and forecasting while ensuring compliance and reporting accuracy.

Responsibilities

• Project Initiation & Planning:
  • Lead due diligence efforts and support proposal creation.
  • Coordinate and facilitate project kick-off meetings.
  • Ensure complete and accurate project setup in systems of record.
• Project Execution & Coordination:
  • Oversee daily coordination of project tasks, schedules, and resource allocation.
  • Act as the primary liaison between project teams, subconsultants, and clients.
  • Manage permit submittals, agency coordination, and WCR renewals.
  • Track and monitor project documentation, inboxes, and expiration dates.
• Project & Financial Systems Oversight:
  • Manage and maintain data accuracy in project management tools (Teams, Monday.com).
  • Coordinate updates and reporting in ERP and financial systems.
  • Ensure alignment of operational and financial data for reporting and forecasting.
• Reporting & Analysis:
  • Track project budgets, actuals, and analyze burn rates.
  • Generate reports at both project and practice levels.
  • Provide insight into project performance, trends, and variances.
• Client & Team Interaction:
  • Attend and document team and client meetings.
  • Record decisions, track deliverables, and follow up on assigned tasks.
  • Support communication and alignment across internal and external stakeholders.
• Subconsultant & Financial Support:
  • Assist with subconsultant setup, invoice tracking, and COI management.
  • Support A/R collections and WIP review processes.
  • Participate in project audits and compliance reviews.
  • Collaborate with Project Accountant/Senior Project Accountants and Project Managers on financial aspects, excluding final billing.
• General Oversight:
  • Ensure projects meet operational and financial standards.
  • Serve as a centralized point of coordination for project-related matters.
  • Support strategic decision-making through operational and financial insight.

Qualifications

• Education: Bachelor’s degree in Civil Engineering, Construction Management, Project Management, or a related field preferred. Relevant certifications or equivalent work experience will be considered.
• Experience:
  • 5+ years of experience in project coordination, operations support, or construction management, preferably in the civil engineering or infrastructure industry.
  • Proven experience working on large-scale civil engineering projects, including transportation, utilities, site development, or other infrastructure projects.
  • Strong knowledge of project management processes, including scheduling, budgeting, procurement, and documentation control.
  • Experience with project management software (e.g., Procore, MS Project, Buildertrend) and document management tools.
• Technical Skills:
  • Proficient in MS Office Suite (Excel, Word, PowerPoint) and other office productivity tools.
  • Familiarity with civil engineering design software (AutoCAD, Civil 3D) or construction-related software is a plus.
  • Experience with cost tracking and project financials, including budget management and invoicing processes.
  • Familiarity with construction documents, including drawings, contracts, RFIs, submittals, and change orders.
• Communication and Organizational Skills:
  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
  • Strong verbal and written communication skills, with the ability to communicate effectively with internal teams, clients, contractors, and other stakeholders.
  • Ability to prepare clear and concise reports, meeting minutes, and other documentation.
  • Ability to build and maintain positive working relationships with a variety of stakeholders, including clients, contractors, and team members.
• Problem-Solving and Analytical Skills:
  • Strong problem-solving abilities, with the capacity to identify issues and implement solutions in a proactive manner.
  • Ability to analyze project data, track progress, and highlight discrepancies or concerns for project managers to address.
  • Ability to anticipate and address potential project issues before they become significant problems.
• Personal Attributes:
  • Detail-oriented with a focus on ensuring accuracy and quality in all aspects of project coordination.
  • Highly motivated, proactive, and able to work independently or as part of a team.
  • A positive, solution-oriented attitude with a strong commitment to customer satisfaction and project success.