Project Control III

AIS is looking for a Project Control III to work in Oak Ridge, TN.

Responsibilities

• Assist Project Managers in all duties related to financial and performance, planning, tracking, and reporting.
• Project Setup and Maintenance:
  • Initiate, monitor and maintain proper project setup in Deltek Costpoint via completion and submission of the Project Setup form, including project number structure (WBS), funding setup, revenue and billing formula setup, project ceilings, labor categories, billing rates, rate sequence, and project workforce.
• Cash Application:
  • Process payments accurately and in a timely manner.
  • Investigate, reconcile and resolve any discrepancies or issues related to payments.
  • Monitor and follow up on outstanding AR balances.
  • Collaborate with internal team to ensure accurate and timely billing.
• Budgeting and financial analysis:
  • Develop project cost/schedule baselines and budgets.
  • Monitor project actuals and resolve any issues.
  • Monitor outstanding project commitments.
  • Develop, manage, and reconcile monthly project financial forecasts/EACs and conduct variance analysis.
  • Monitor the project's burn rate against funding remaining.
  • Analyze project reports to identify and resolve issues.
  • Communicate project status and findings to Project Management staff biweekly and to Supervisor and Finance staff monthly.
  • Document project status for month-end close reviews.
  • Proactively monitor project timecards, ensure timecard errors are identified, and corrections are processed in a timely manner.
  • Ensure accuracy of project-related expense reports and ensure timely processing.
• Project A/R and A/P:
  • Ensure subcontract/vendor payments are processed correctly and in a timely fashion.
  • Generate weekly or biweekly invoices to align with payments from the customer; provide customer-specific invoice backup if applicable.
  • Monitor billing and payment status of customer invoices.
  • Perform unbilled analysis and monthly accrual calculations.
  • Assist PM with invoice collection.
  • Track contractual obligations and deliverables.
• Assist project team with:
  • Identifying and analyzing project risk.
  • Development and execution of internal and external project reviews.
  • Initiating Purchase Requisitions in Deltek Costpoint's Procurement module.
  • Generating and analyzing financial reports.
  • Communicating timecard and expense practices for the project.
  • Customer invoice review and approval prior to submission.
  • Funding notifications to the customer (e.g., 75% letters).
  • Contract closeouts.
• Contracts / Pricing:
  • Review and analyze contracts, subcontracts, and agreements to ensure project meets financial and reporting requirements.
  • Assist with pricing and historical data collection.
  • Oversee/assist with project closeout activities.
• Maintain project files on SharePoint including contracts and contract modifications, subcontracts, proposals, budgets and plans, schedules, project review materials, reports, deliverables, invoices, leases, and agreements.

Requirements

• 5+ years' experience providing project accounting support for services contracts for government customers.
• MS Excel proficiency: VLOOKUP, pivot tables, conditional formatting, and data validation.
• Ability to work independently, self-motivated, and proactive.
• Strong written and verbal communication skills.
• Track record of delivering well-organized and accurate work.
• Proven ability to work well with accounting, contracts, procurement, and project personnel to accomplish tasks.
• Bachelor's degree in accounting or business-related field preferred.
• Experience in Costpoint (billing, project setup, reports, procurement) and Cognos reports.
• Strong skills in MS Word, PowerPoint, and SharePoint.

Qualifications

• Deltek Time and Expense – Preferred.
• Salesforce – contract tracking - Preferred.

Pay

$65,000 - $75,000

Benefits

• Comprehensive benefits program, including medical, dental, vision, and life insurance.
• 401(k) and a range of other voluntary benefits.
• Paid Time Off (PTO) for regular full-time and part-time employees.