Project Billing Coordinator

About the role

The Billing Coordinator - Construction supports project operations by coordinating administrative, financial, and reporting activities across multiple job sites. This role ensures projects run smoothly by assisting with documentation, billing, and communication between project teams, vendors, and the Finance department.

Responsibilities

• Process invoices and payroll documents
• Maintain organized records
• Support project forecasting and reconciliation
• Support project coordination needs as needed
• Track job activity including materials, resources, equipment, and timelines
• Maintain organized documentation of active and archived projects
• Maintain required records, filing systems, and routine reporting schedules
• Communicate with internal and external customers
• Request vendor quotes and issue purchase orders as needed
• Maintain detailed customer notes
• Deliver consistent, high-quality service to customers, field personnel, and vendors
• Help ensure effective conflict management and professional communication
• Prepare and process billing, change orders, and final invoices
• Process insurance certificates, contracts, and claims per project and customer requirements
• Track expenses and support cost monitoring and savings initiatives
• Compile invoice packets and supporting documents for billing
• Prepare and submit certified payroll, lien waivers, and related documentation
• Handle layoff checks and other site-specific paperwork
• Support the Project Accountant with reconciliations, forecasting data, and job status reporting
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity
• Uphold safety as the most important goal of the company
• Support the goal of achieving zero accidents
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed
• Obtain safety training as expected by all company personnel

Qualifications and Requirements

Prior experience in billing and/or accounting in a construction environment is preferred but not required.

Skills

• Positive safety attitude and personal integrity
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
• Strong communication skills, both verbal and written
• Strong interpersonal skills; ability to interact with all levels of the company and customers
• Capable of maintaining important information confidential
• Ability to accurately multi-task in a fast-paced environment

Physical Requirements

Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.