Project Billing Coordinator
Location: Oak Creek, WI (On‑Site)
About the role
Join a Company That’s Built To Last Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.
Why You’ll Love This Role
- Stable company with strong, supportive leadership
- Tight-knit, team-oriented culture where you're valued
- Opportunity to learn, grow, and expand your skills
- Variety in your day—no two days are the same
Responsibilities
- Support Project Managers with monthly billings, pay applications, and lien waivers
- Assist with job setup and work orders, including budgets, phase codes, and change orders
- Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
- Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
- Maintain accurate, organized project and job files
- Provide general administrative support to the project and office teams
Requirements
- 2+ years of administrative experience (construction or trades experience is a plus)
- Strong organizational skills with the ability to manage multiple priorities
- Clear, professional communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Bonus points if you have experience supporting construction projects or working with subcontractors
- Familiarity with billing, compliance paperwork, or job costing is a plus
Don’t Meet Every Requirement? Apply Anyway Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail-oriented and enjoy supporting a team, we encourage you to apply.
Pay
$45,000 – $50,000 per year
Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable