Project Assistant, Renewables Division

About the role

Westwood’s Renewables Division seeks a Project Assistant (PA) to ensure data integrity, document management, and best-practice implementation on projects. The PA provides administrative and professional support to Project Managers, working on both billable and non-billable projects with opportunities for project-management training and development.

Responsibilities

• Maintain accurate data within the Deltek Vantagepoint database system, including project set-up, reporting, and auditing.
• Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
• Coordinate the production of proposals based on direction from Project Managers.
• Track project performance using various tools and project reports as directed by Project Managers.
• Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
• Provide document backup for invoicing and collections.
• Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
• Proofread proposals and reports for consistency and grammar.
• Support Professional staff with licensure efforts and state compliance requirements.
• Perform tasks such as transmittals, printing, and scanning.

Requirements

• Bachelor’s degree preferred or equivalent job-related experience and training.
• Effective written communication skills.
• Detail-oriented with strong organizational skills.
• Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment.
• Ability to communicate effectively with employees at all levels of the organization.
• Proficiency with Microsoft Office Suite.

Preferred Qualifications

• Experience working in a professional services environment.
• Familiarity with VantagePoint data entry and best practices.
• Experience in the renewable energy industry.
• Experience providing contract and subcontracting support.
• Knowledge of licensing processes and requirements.
• Ability to participate in workload meetings and coordinate prequalification efforts.
• Familiarity with accounts receivable coordination and client accounting.
• Experience with project management software and generating progress reports.

Work Environment

• Office-based role located in Westwood.
• Typical office lifting, moving, and standing requirements.
• No personal protective equipment (PPE) required.
• Little to no travel expected.

Pay

$24–28 per hour.

About Westwood Professional Services, Inc.

Westwood transforms the energy grid, designs resilient infrastructure, and develops communities that flourish today and for future generations. With over 50 years of experience and a legacy of innovation, Westwood stands at the forefront of the industry, dedicated to understanding the unique needs of the markets it serves. The firm fosters a collaborative “One Team” culture that values relationships, innovation, dedication, initiative, and growth. Safety, sustainability, and operational excellence guide every decision, and the company is deeply invested in the communities it serves through projects and giving-back initiatives.

In 2024, Westwood was ranked nationally at #13 and #40 on Zweig Group’s Hot Firms and Best Firms to Work For lists, received a national 1st place award for Marketing Excellence, and was recognized as #83 in the ENR Top 500 Firms.