Project Assistant – FDOT Transportation Experience (Part Time)

About the role

Moffatt & Nichol is seeking a Part Time Project Assistant to join our Chipley, FL office. The ideal candidate will assist project managers in various operational and administrative tasks related to local district transportation projects.

Responsibilities

• Document proofreading and editing
• Document archiving / document management – Project and office
• Organize and support regular technical meetings, assist in taking meeting minutes when appropriate
• Be proactive in supporting Project Manager (PM) and Assistant Project Manager (APM) on GEC contract
• Pursuit support: BST10 Smart Client
• Setup opportunity with assistance from PD, PM and/or Project Administrator
• Submit contracts for review
• Edit draft teaming agreements as directed by PM for legal review
• Maintain on-call contract sheet, maintain costing sheets with correct rates for team to use for cost estimates, track overall contract budget
• Support with developing and updating project plates for marketing
• Support with retrieving and updating resumes for pursuits
• Project setup support
• Project execution support
• Organize and set up project meetings
• Maintain electronic files
• Prepare meeting notes, support distribution
• Prepare transmittals
• Assist PM in the review of subcontractor invoices, review of the prebills, preparing progress reports, both financially and project related
• Assistance with QMS items: project folder set-up, preparation of Project Plans and Project Quality Plans
• Work share and coverage as needed with other project administrator staff

Qualifications

• College courses related to business or project management
• 2+ years of experience in Project Administration
• 2+ years of experience with FDOT projects
• Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint
• Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom
• Excellent communication skills (verbal, written, and presentation)
• Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team

Benefits

• Comprehensive, highly competitive benefits package with low employee contributions
• Family coverage is available
• Low-deductible plan available
• Generous HSA match to help manage healthcare expenses
• Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
• Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
• Free and confidential Employee Assistance Programs for counseling and support
• Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
• 401(k) match to help you reach your financial goals
• Excellent Life Insurance coverage, fully paid by the company
• You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
• Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
• And because we care about all members of your family, we offer Pet Insurance to look after your furry friends

EEO Statement

Moffatt & Nichol is proud to be an Equal Employment Opportunity / Federal Contractor desiring priority referrals of all protected veterans for job openings. EEO is the LAW