Project Assistant

POSITION RESPONSIBILITIES AND DUTIES

• Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• Answer phones - screen/handle routine items and direct calls as appropriate
• Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
• Affiliate with travel arrangements, planning itineraries and scheduling meetings
• Arrange catering and assist with event planning
• Affiliate with administration of office/jobsite facilities, as assigned
• Maintain an accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files
• Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature
• Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders)
• Track signed, returned commitments/agreements
• Order and distribute plans
• Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.
• Affiliate with corporate prequalification department on subcontractor information submissions and renewals
• Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
• Coordinate with corporate prequalification department on subcontractor information submissions and renewals
• Follow job close-out procedures including archiving project plans and files
• Complete other responsibilities as assigned

Minimum Skills Or Experience Requirements

• High School Diploma or equivalent
• Possess a valid driver’s license
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Reliability, dependability, and flexibility
• Currently possess or ability to obtain Notary Public for the state of facility location within 6 months from the employment start date