Project Assistant 1

About The Department

The Division of Social Sciences' Auxiliary Services provide mail, copy/printing related services to faculty, staff, and departments.

About the role

Under direct supervision, performs a variety of clerical, secretarial, fiscal, and coordination duties serving as a Project Assistant I in Auxiliary Services in the Social Sciences Division by interacting daily with faculty, staff and students delivering exceptional service for print/copy projects and course packets, and ensuring smooth logistics. Acts as the go-to for on campus deliveries of campus mail and packages for the Social Sciences Division working in a collaborative dynamic environment.

Position will begin September 1, 2026.

Responsibilities

• Sort mail/packages and deliveries.
• Receive and logs packages.
• Make pick-ups and deliveries throughout campus several times per day, fulfills special requests and serve as a messenger.
• Sort mail in designated mail room on campus and deliver packages to designated mail rooms/offices across campus. This includes delivery of parcels and equipment by hand or by using hand carts or hand trucks.
• Using Excel, responsible for data entry and billing for processed copy orders.
• Fulfills copy orders. Makes copies, assembles course packets, scans & faxes documents and uses copy room equipment such as a binding machine and industrial paper cutter.
• Restocks boxes of paper for the copiers daily.
• Greets and directs customers, answers phone calls, and completes filing duties.
• Complete assigned work orders within the priority time frame.
• Performs data entry duties as it relates to billing, responds to emails, and composes correspondence.
• Responsible for operating cash register for the sale of copy orders and course packets.
• Performs other duties as assigned.

Requirements

• Mechanical aptitude; visual acuity; manual dexterity.
• Excellent customer service, communications, and professional attitude.
• Work successfully as part of a team.
• Possess a basic understanding of internet environments.
• Ability to bend, stoop, and lift up to 50 pounds required.
• Ability to push and pull up to 100 pounds required.
• Ability to climb at least 5 flights of stairs required.
• Ability to walk (several times per day) to various campus locations for deliveries in a designated time required.
• Ability to tolerate all weather conditions while walking to make deliveries required.
• Strong organizational skills and attention to detail required.
• Ability to work with a diverse population required.
• Ability to maintain a high level of confidentiality required.
• Good math skills required.

Qualifications

• High school diploma from an accredited institution or a GED certificate required.
• One-year experience operating copiers and performing complex copy tasks required.
• One-year experience in cash handling and operating a cash register required.
• One-year experience making deliveries required, preferably in a campus or multi-building institution.
• One-year experience with data-entry and billing required.
• One-year experience using Microsoft Word, Excel, and Outlook required.
• Ability to assimilate and execute frequently changing system procedures and technologies required.

Benefits

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay

Pay Rate Type: Hourly

Pay Range: $19.45 - $22.71

Schedule

Scheduled Weekly Hours: 37.5

Union: 024- Local 743, I.B.T.

Job is Exempt: No