Project and Program Management Specialist

About the role

Our client is seeking a Project & Program Management Specialist to provide administrative and project support to Project Managers and project teams. This role combines project coordination - scheduling, documentation, reporting, and communication - with vendor invoice review, ensuring contractual compliance, proper documentation, and accurate processing through SAP. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment. Position is onsite for initial training, then fully remote; candidates must be local to the Southern California area. Duration: 2-year contract (no conversion).

Responsibilities

• Support Project Managers with scheduling, documentation, project plan updates, reporting, and presentations
• Review vendor invoices for accuracy, completeness, and compliance with contract terms
• Verify that all required documentation and approvals are included and properly signed
• Enter accurate accounting information into SAP and route invoices to the correct approver
• Communicate with both vendors and internal project teams regarding invoices and project needs
• Manage multiple priorities while maintaining accuracy and attention to detail in a fast-paced environment
• Validate completeness and agreement between invoices and contracts
• Maintain clear, professional verbal and written communication with vendors and project teams
• Stay focused and accurate while processing high volumes of documentation
• Balance competing priorities and deadlines without sacrificing accuracy

Requirements

• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Strong time management skills with the ability to multitask effectively
• Proficient in Microsoft Excel, Word, MS Project, and Visio
• Ability to work independently in a fast-paced environment
• High school diploma required; college degree preferred
• 0-2 years of relevant experience

Pay

$25-$30/hr

Schedule

8:00 AM - 4:30 PM