Project Analyst/ Office Coordinator

About the role

We’re hiring a Project Analyst / Office Coordinator to support our work with K–12 school districts across California by coordinating day-to-day office operations and assisting with development research and analysis, developer fee studies, State funding applications, and project coordination.

About JSA

Jack Schreder & Associates (JSA), founded in 1981, is an established educational consulting firm with a proven record of providing school districts with comprehensive, multi-criteria analysis to support informed planning decisions for school facilities. Our work includes completion of State funding applications and Developer Fee Justification Studies. JSA has secured over $2.5 billion in State School Facility Program funding for school districts throughout California.

Responsibilities

• Support office operations, including phones, social media posts, invoicing, accounts receivable/payable, supplies, and vendors.
• Maintain project files, databases, billing records, and expense documentation.
• Track project timelines, client follow-ups, Board dates, application requirements, and deadlines.
• Prepare developer fee studies and supporting research, projections, analyses, and documents.
• Collect and analyze residential development data from City and County agencies.
• Prepare enrollment, capacity, dwelling-unit, and long-range development analyses.
• Support SFP and State grant applications by preparing required forms and documents.
• Coordinate with school districts, public agencies, consultants, architects, and State agencies.
• Draft and format reports, proposals, correspondence, spreadsheets, and PDF deliverables.

Requirements

• Proficiency in Microsoft Office Suite and Adobe Acrobat Pro.
• Strong research, analytical, writing, and proofreading skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Professional communication skills with strong follow-through.
• Ability to work independently and produce organized, accurate work.

Preferred Qualifications

• Experience in research, data analysis, project coordination, or document preparation is preferred.
• Familiarity with ArcGIS, Timeslips, or Constant Contact is a plus.

Benefits

• Hybrid work schedule
• Comprehensive medical and dental coverage
• 401(k) with employee contributions
• Paid time off and holidays
• Bonus opportunities