Project Analyst – NGB Executive Secretariat 1

Position Summary

The Project Analyst supports the National Guard Bureau Executive Secretariat, handling staff action control, tasker management, meeting coordination, document routing, suspense tracking, research, and executive-level administrative support for NGB senior leader workflows.

Responsibilities

• Receive, enter, route, track, update, and close staff actions and taskers.
• Sustain tasker management across approved Government systems and networks.
• Aid in determining appropriate Offices of Primary Responsibility and coordinating offices.
• Maintain task status trackers, suspense logs, calendars, rosters, and repository records.
• Support meeting invitations, RSVP tracking, attendee accountability, and read-ahead coordination.
• Conduct research and compile information for senior staff action products.
• Provide reminders for due and overdue taskers.
• Collaborate with Action Officers, Workflow Managers, and Government staff.
• Support document packaging, distribution, archiving, and final action tracking.
• Maintain professional conduct and confidentiality in an executive staff environment.

Required Qualifications

• Bachelor’s degree preferred.
• Three years of relevant experience in staff support, task management, project analysis, executive administrative support, military staff operations, or workflow coordination.
• Strong Microsoft Office skills, especially Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and work in a fast-paced headquarters environment.
• Ability to obtain and maintain CAC and Government system access.

Preferred Qualifications

• Experience supporting NGB, DoD, Army, Air Force, or Joint Staff organizations.
• Experience with ETS, ETMS2, CATMS, JSAP, TMT, SharePoint, or similar task management systems.
• Experience supporting senior military or civilian leaders.
• Familiarity with official correspondence and staffing processes.

Benefits

No specific benefits are mentioned in the job posting.