Project Analyst

Key Responsibilities

• Track project deliverables, milestones, action items, deadlines, dependencies, and outstanding items across assigned projects.
• Maintain project trackers, task lists, status logs, deliverable schedules, follow-up reports, and other project control documents.
• Cover with project managers, team leads, technical staff, finance, operations, and other stakeholders to collect updates and confirm task completion.
• Follow up regularly and professionally with internal stakeholders to ensure assigned actions, documents, approvals, and deliverables are completed on time.
• Track the status of project documents, reports, meeting materials, submission packages, approvals, and other required deliverables.
• Assist with organizing, formatting, reviewing, routing, and tracking project documents and deliverable submissions.
• Maintain organized project folders, records, spreadsheets, and documentation repositories.
• Support document version control, naming conventions, file organization, and document status tracking.
• Aid in preparing project status reports, dashboards, briefing materials, meeting notes, action item logs, and management updates.
• Attend project meetings, capture notes, document decisions, track action items, and distribute follow-up summaries.
• Monitor upcoming deadlines and proactively flag missing information, incomplete documents, overdue items, project risks, or blockers.
• Track project hours, labor reporting, timesheet-related items, staff assignments, and labor category information as needed.
• Aid in tracking project financial items, including budgets, burn rates, expenses, invoices, purchase requests, funding information, and other project finance data.
• Cover with finance and project management staff to identify discrepancies in hours, costs, billing, or project financial records.
• Aid in reconciling project tracking information across spreadsheets, reports, project management tools, and financial records.
• Support internal project controls, reporting processes, compliance tracking, administrative project activities, and process improvements.
• Help ensure project information is accurate, current, complete, and available to project leadership when needed.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Project Management, Communications, Information Systems, or a related field.
• Recent college graduates are encouraged to apply.
• 0-2+ years of experience in project coordination, project analysis, business operations, finance support, administrative project support, or a related role.
• Must be able to work fully onsite in Arlington, VA.
• Strong attention to detail, accuracy, and follow-through.
• Excellent organizational skills and ability to manage multiple priorities, deadlines, and open action items.
• Strong written and verbal communication skills.
• Ability to coordinate across teams and follow up persistently, professionally, and respectfully.
• Proficiency with Microsoft Office, especially Excel, Word, PowerPoint, Outlook, and Teams.
• Ability to maintain spreadsheets, trackers, reports, project documentation, and financial records.
• Ability to identify missing, incomplete, inconsistent, or inaccurate information.
• Ability to work independently, take initiative, ask questions when needed, and keep tasks moving.
• Dependable, responsive, and comfortable working in a fast-paced onsite office environment.
• Must be a U.S. Citizen.

Desired Skills

• Internship, academic, or professional experience related to project management, business operations, finance, government contracting, administration, or data tracking.
• Experience supporting project managers, finance teams, operations teams, or contract management teams.
• Familiarity with project tracking tools, SharePoint, Microsoft Teams, Smartsheet, Jira, or similar systems.
• Experience tracking project hours, labor categories, budgets, invoices, expenses, or other financial items.
• Strong Excel skills, including formulas, filters, formatting, data validation, and pivot tables.
• Experience preparing status reports, dashboards, meeting notes, summaries, or briefing materials.
• Familiarity with contract deliverables, project controls, compliance documentation, or reporting requirements.
• Ability to learn new systems, processes, and reporting requirements quickly.
• Strong sense of ownership and willingness to follow up until tasks are complete.