Project Advisor/Executive Administrator

Position Summary

We are seeking a highly organized, proactive, and resourceful Project Advisor to provide executive and operational support to Vice Presidents and their extended organizations.

Key Responsibilities

• Provide high-level administrative support to Vice Presidents, ensuring efficient day-to-day operations and alignment of priorities.
• Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and optimizing leaders' time.
• Cook up and format executive presentations, reports, communications, and other business materials.
• Manage special projects and initiatives that support organizational priorities and business objectives.
• Assist with internal communications and programs that enhance employee engagement and the overall associate experience.
• Partner with cross-functional teams and administrative professionals to ensure effective business execution and operational excellence.
• Support office moves, workspace planning, re-stacking efforts, and other site-related projects as needed.

Qualifications

• 3–5+ years of experience in executive administration, project coordination, communications, or a related field, preferably supporting senior leaders.
• Proven success supporting multiple executives simultaneously in a fast-paced, dynamic environment.
• Demonstrated ability to manage competing priorities, navigate ambiguity, and execute with minimal supervision.
• Strong project coordination and organizational skills, including the ability to analyze information, identify solutions, and recommend actions.
• Exceptional verbal and written communication skills with the ability to influence and build relationships across all levels of the organization.
• Advanced calendar management, meeting coordination, and executive support experience.
• Extensive experience coordinating complex domestic and international travel.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
• Experience with content management and collaboration platforms; familiarity with Adobe Creative Suite, Vyond, or similar tools is a plus.
• Able to anticipate needs, solve problems proactively, and maintain a high level of professionalism under pressure.

Personal Attributes

• Positive, collaborative, and customer-focused mindset.
• Highly organized with exceptional attention to detail.
• Resourceful self-starter with strong initiative and follow-through.
• Adaptable and resilient in a rapidly changing environment.
• Strong decision-making, judgment, and problem-solving capabilities.
• Able to work independently while effectively partnering across teams and functions.

Core Competencies

• Executive Presence and Professionalism.
• Strategic Prioritization and Time Management.
• Communication and Relationship Building.
• Project Coordination and Execution.
• Organizational Agility.
• Problem Solving and Decision Making.
• Confidentiality and Sound Judgment.
• Attention to Detail.
• Collaboration and Teamwork.
• Adaptability and Resilience.

Success Profile

The successful candidate will be a trusted business partner who anticipates needs, removes obstacles, drives execution, and enables senior leaders to focus on strategic priorities.

Benefits

• Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more.

About ADP

We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise.