Executive & Project Administrator

Responsibilities

• Provide comprehensive administrative support to the Company President, including complex calendar management, travel coordination, expense submissions, and executive prioritization.
• Maintain and manage virtual filing systems, documentation standards, and access controls across executive and leadership materials.
• Prepare, edit, and manage executive-level reports, presentations, and meeting materials; coordinate meeting documentation and follow-up (including leveraging AI tools for note-taking and action capture).
• Ensure seamless communication flow between executives, internal teams, and external stakeholders.
• Own and maintain the company strategy scorecard, ensuring visibility, accountability, and consistent follow-through on priorities.
• Develop leadership meeting agendas, track action items, and support execution of decisions emerging from executive and strategy sessions.
• Care for and maintain the company strategy scorecard, ensuring visibility, accountability, and consistent follow-through on priorities.
• Coordinate and maintain action tracking across planning templates and multiple stakeholders to meet executive leadership and parent-company governance expectations.
• Support executive calendar optimization to align leadership time with strategic priorities.
• Plan, coordinate, and execute company-wide Town Halls and leadership communications to ensure organizational clarity and alignment.
• Support internal communication initiatives that reinforce strategy, culture, and employee engagement.
• Contribute to employee experience and culture initiatives in partnership with leadership and People Operations.
• Participate in Senior Leadership Team (SLT) discussions, supporting alignment and execution of enterprise initiatives.
• Provide project coordination and issue escalation support across departments to ensure timely resolution of priorities.
• Step into high-priority, time-sensitive projects requiring executive-level coordination and discretion.

Qualifications

• A high school diploma required; an associate degree and/or formal administrative training or certification preferred (or equivalent experience).
• 7+ years of administrative assistant experience, including at least 5 years supporting middle management and/or executive-level leaders.
• Demonstrated experience in executive administration, executive support, or project coordination within a professional business environment.
• Exceptional written and verbal communication skills, with the ability to interact confidently at the executive level.
• High level of discretion, judgment, and integrity; ability to manage confidential and sensitive information.
• Strong organizational, prioritization, and time-management skills in a fast-paced, multi-threaded environment.
• Proven ability to manage multiple initiatives simultaneously while maintaining attention to detail.
• Culture-minded, people-centric orientation with strong collaboration skills.
• High proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel); comfort adopting AI-enabled productivity tools.
• Ability to anticipate needs, operate independently, and serve as a connective tissue across the organization.

Benefits

Acosta is committed to providing competitive benefits to its employees. Specific details regarding benefits may vary based on the location of employment and are subject to change. Please refer to the Employee Handbook for detailed information.

Pay

$52,200.00 - $67,000.00 annually

Schedule

Full-time position