Project Administrator III

About the role

As Project Administrator III, you will provide support to the project staff by assisting in the day-to-day operations of the project team on projects valued at $10M–$30M with 50–200 onsite employees.

Responsibilities

• Ensure accurate employee time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies and timely submission to the Payroll processor.
• Properly maintain and procure office supplies with manager approval.
• Assist in the new hire onboarding process and processing of IT hardware and permissions requests as necessary.
• Maintain electronic project files.
• Assist the team in invoice coding and approvals as requested.
• Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
• Prepare and submit client billings and lien releases.
• Gather and submit any client-specific contractual requirements (e.g., city license, contractor’s license, certificate of insurance, emergency phone list, safety program, drug awareness program, SDS sheets for jobsite).
• Assist the project team with applying for permits and scheduling inspections (if applicable).
• Assist with the development of project documentation—daily reports, 4-week look-ahead, labor forecast, etc.
• Compile submittal, specification, and O&M/start-up books as requested by project managers.
• Review and distribute documents/correspondence to field personnel and other key parties as needed.
• Effectively and accurately communicate relevant project information to the project team.
• Reconcile tool and rental equipment lists (if applicable).
• Manage the parking pass process (if applicable).
• Perform other administrative functions as requested.

Requirements

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• GMP billing experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to multi-task and strong organizational, communication, and interpersonal skills.
• Effective verbal and written communication skills.
• Detail-oriented with a willingness to tackle various ongoing projects in a fast-paced environment.
• Familiarity with the industry and the Company’s competitors.

Preferred Qualifications

• Construction administrator experience.
• College-level coursework and/or two years’ experience in construction management.
• Construction billing experience, with AIA billing/Textura preferred.

Travel

0–5% of time will be spent traveling to job site(s)/office location.

Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Climbing stairs.
• Remaining in a stationary position, often kneeling, standing, or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Quiet environment.
• Light work that includes adjusting and/or moving objects up to 20 pounds.

Pay

USD $27.92 – USD $37.29 per hour.