Project Administrator - Finance Systems & Project Management

About the role

Join our team at the Clerk of the Circuit Court & Comptroller and help support initiatives that strengthen public services, modernize operations, and enhance the experience of the residents we serve.

What You’ll Do

• Support day-to-day project administration, documentation, scheduling, and task coordination
• Aid in project budgeting, reporting, and progress tracking
• Prepare meeting agendas, presentations, and project materials
• Maintain timelines, deliverables, and stakeholder communications
• Identify project risks, issues, and opportunities for improvement
• Collaborate with internal departments and external partners to keep projects moving forward

Why join our Clerk family?

• Total Compensation packages include: Generous paid time off and 17 paid holidays
• Superior health care plans with lower costs to you
• Retailment choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

Essential Functions

• Delivers project objectives on-time and on-budget with high quality
• Manages project resources; defines business drivers/imperatives, testing plans, project components, objectives, deliverables, and timeline
• Tracks project milestones and deliverables; identifies and mitigates risks
• Develops and delivers progress reports, proposals, requirements documentation, testing plans and documentation, and presentations
• Provides high-level detailed status briefings to all levels of management; coordinates submission/presentation of weekly status reports to senior management
• Conducts project planning and implementation; monitors status of projects in relation to projected timetable; estimates timetable and presents project status updates to management; identifies problem trends and areas for improvement
• Prioritizes and coordinates projects including cross-functional projects; actively participates and/or leads team in the accurate and timely completion of tasks and assignments
• Assists with complex problem solving; provides input, guidance, training and business expertise
• Coordinates and participates in problem resolution, particularly when the problem involves mission-critical areas
• Acts as subject matter expert to system users by relating business/functional requirements to system capabilities; acts as a functional technical coordinator for large projects; performs as liaison to internal and external customers as necessary, which may include county agencies and judicial partners
• Performs systems research, logic designs and minor programming; prepares system flow diagrams; develops record layouts; designs forms and specifications; develops system procedures; prepares computer programs; designs system enhancements
• Collects and analyzes the project’s business and training requirements and prepares accurate and detailed functional requirements specification documents, and user interface guides; conducts automation process mining and prepares process design documentation
• Assists in new systems and/or system upgrade evaluation, planning, deployment, and support
• Coordinates business units/groups responsible for testing, validating, and evaluating new or upgraded applications and functions, to determine issues in services and software; assists business units/groups in the design and execution of test scripts and scenarios

Additional Qualifications

• Bachelor’s degree in Information Technology, Computer Science, Business Analysis, Instructional Design or related field, supplemented by five (5) years of recent and relevant experience in project management required, as outlined below.
• Additional experience is accepted as a minimum in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in standard office software and project management tools
• Ability to work independently while supporting multiple teams
• A commitment to professionalism, confidentiality, and public service
• Experience in project administration, coordination, or office operations is preferred