Project Administrator - Billing & Finance

About the role

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

Responsibilities

• Billing: Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the Project Manager’s direction and finalize invoice with all required attachments and documentation.
• Contract: Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to: Contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.
• Revenue: Assess project revenue by accurately identifying variances and making necessary budget changes; enter percent complete as instructed by Project Manager or designated employee; and complete all tasks in accordance with monthly accounting closing schedule.
• Skills, Experience And Qualifications: A High School diploma and 6 years (9+ preferred) of experience in project administration and invoicing, preferably in a professional services firm or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position.

Qualifications

• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda.
• Knowledge of job costing, contract file administration and comprehension of project revenue.
• Working knowledge of Microsoft Office and proficiency in Excel.
• Prior experience with Infor, Deltek.
• Accurate data entry, writing and editing skills.
• Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously.
• Ability to effectively present information to Project Managers, and other internal clients.
• Valid U.S. driver’s license and a satisfactory driving record for business errands.

Benefits

We offer a comprehensive benefits package including, paid holidays, vacation, sick, and personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible employees.