Project Administrator, Brand Partnerships

Responsibilities

• Lead logistical execution as needed for Brand Partnerships events, including vendor sourcing and payments, shipping, contracts, schedules and other logistics;
• Travel in person to events as needed to execute logistics;
• Support campaign and event activation to enable fundraising and grow brand awareness;
• Maintain operations systems across the donor and partner cultivation pipelines that help the team run with efficiency;
• Build and maintain data reporting systems and dashboards to visualize team results;
• Manage data entry initiatives to ensure accurate and timely reporting of partnership results;
• Organize partnerships portfolio and project data into reports and dashboards to visualize results and enable ongoing performance monitoring;
• Serve as the team’s expert on how data is organized and stored, and lead team-wide processes for data entry and management;
• Draft and manage regular portfolio-wide communications and relationship touchpoints like holiday mailings;
• Report on team-wide goals and ensure accuracy of acquisition data across campaigns and events;
• Communicate all-team deadlines and milestones and track progress against group goals;
• Draft teamwide policies and processes that support the Brand Partnerships workstream;
• Conduct Salesforce training for relationship manager onboarding;
• Conduct teamwork trainings for project associate onboarding;
• Coordinate procurement activities, including purchase requests, vendor setup documentation, and tracking contract-related paperwork through the appropriate approval processes;
• Manage team document filing systems for contracts, invoices and project documents;
• Support the Director of Brand Partnerships with calendar and expense management;
• Execute projects for operational gaps or new initiatives that enable work across Brand Partnerships;
• and Participation in IJM’s community of spiritual formation.

Qualifications

• 2+ years of operations, project management or events experience;
• 2+ years of brand or marketing experience preferred;
• Bachelor’s degree in a related field (communication, marketing, business, etc.);
• Proven track record of managing multiple projects with competing deadlines;
• Salesforce experience preferred;
• Understanding of platforms (digital, web, print, event) utilized for marketing;
• Strong written and oral communication skills;
• Ability to travel up to 20%;
• Mature orthodox Christian faith as defined by the Apostles’ Creed.

Critical Qualities

• Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building;
• Self-starter with strong initiative;
• Disciplined with priorities;
• Strong interpersonal skills and self-awareness;
• Innovative and willing to take on new challenges and pursue new ideas;
• Flexible, collaborative and eager to support others;
• Effective team player who fosters collaborative environment;
• Adept at creative problem solving.