Project Administrator

Key Responsibilities

• Generate BAS work orders and communicate with the customer a scheduled time for a tech to be onsite
• Assign projects/work orders to Techs on the Dispatch Board
• Generate job costing for BAS only projects and set up Projects in BuildOps
• Create purchase orders and place orders if needed based on information received by the Operations/Project Manager
• Create billing for projects and work orders to be reviewed by the Operations Manager at each location
• Communicate with BAS Project Managers and/or Operations Manager to determine billing amounts if not billed in full
• Review and sign off on all BAS billing with the Operations Manager and Director
• Generate a purchase order report weekly and provide to the Director and each location’s Operations Manager
• Develop SOPs and Manuals for departmental processes
• Aid in the implementation of new software as needed
• Order and receive miscellaneous departmental items such as uniform shirts, business cards, office materials, etc.
• Book flights, lodging and/or rentals as needed for department team members
• Generate purchase orders for credit card charges for the Director, Operations Manager, and BAS Estimator
• Complete Time Tracking each week for technicians, correcting time as needed
• Aid the Director in performing duties more efficiently
• Generate reports
• Proofread documents that they may generate
• Gather information in BuildOps that may be requested
• Aid the Operations Manager performing duties more efficiently
• Proofread documents that they may generate

Qualifications

• 1–3 years of experience in BAS or construction administration or project support roles preferred
• Experience supporting multiple projects simultaneously
• Familiarity with contracts and compliance requirements (preferred)
• Strong organizational and time-management skills
• Experience with invoicing, AR/AP, billing, etc.

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holiday pay
• Opportunities for professional development and certification assistance