Project Administrator

Why you’ll love it here!

• Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance
• 401k
• Community Service Day
• Spotlight Awards
• National Sales Excellence Awards
• CFSPP Prep Certification Program

Position Summary

The Project Administrator reports to the Supervisor, Project Coordinators. Located in Irvine, CA. Full-Time. In Office.

Essential Functions & Responsibilities

• Service Scheduling and Coordination: Assist in scheduling service for warranty equipment issues, ensuring timely resolution and customer satisfaction.
• Coordinate startup and training schedules internally and with vendors to facilitate project implementation.
• Invoicing And Documentation: Quote and process change orders and returns, obtaining appropriate approvals and sign-offs. Prepare proper closeout documents, including equipment details, warranty information, operation manuals, and service details.
• Logistics And Communication: Track equipment shipping status and communicate ship dates to Project Coordinators in a timely manner.
• Liaise with internal departments (Sales, Finance, Purchasing) to ensure customer requirements are met or exceeded.
• Relationship Building: Foster positive relationships with end users, Project Managers, Sales Reps, and Project Coordinators, ensuring effective communication and collaboration.

Qualifications & Experience

• High School Diploma or GED, or equivalent military or practical experience.
• 1 – 2 years of experience in an administrative or office-related role, preferably in the foodservice industry.
• Possesses product knowledge relevant to the project coordination function.
• Familiarity with Bluebeam software.
• Ability to successfully pass a background check post offer acceptance.