Project Administrator

About the role

The Project Administrator provides administrative support on a daily basis to the project team and others as designated by management.

Responsibilities

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
• Types, faxes, copies, transcribes and distributes project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters
• Creates and maintains paper and electronic project files according to Suffolk guidelines
• Maintains and tracks project information in Procore as required
• Follows up with subcontractors regarding project paperwork as needed
• Aids project team with closeout coordination and preparation of O & M Manuals
• Sorts, distributes and follows up with project mail and faxes; prepares outgoing packages and mail to meet daily deadlines
• Orders supplies for project team/office
• Maintains personal, office, and jobsite space (if applicable) in a neat and organized manner
• Sets up project binders and orders project drawings from local printing resources
• Aids in the preparation and distribution of project punchlists
• Archives all project documentation according to Suffolk guidelines
• Participates in project and/or team meetings as needed
• Aids in the daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned

Qualifications

• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook
• Ability to manage and prioritize tasks/projects with little supervision
• Excellent written and verbal communication skills
• 4-year college degree or equivalent work experience desired
• Construction background preferred, but not necessary
• Professional appearance and manner
• Typing speed minimum of 45-50 wpm
• Positive attitude
• Ability to work independently and as part of a team
• Respect for confidential information; good judgment
• Flexible, detail-oriented
• Ability to work in a fast-paced environment and prioritize effectively
• Dedicated and hard-working
• Takes initiative within area of responsibility

Core Values

Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

• While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing.
• The employee is frequently required to stand; walk; and reach with arms and/or hands.
• Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus.
• The employee will spend their time in an office environment with a quiet to moderate noise level.
• Job site walking.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk’s total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.