Project Administrator

Responsibilities

• Assist with tracking progress under direction of the project manager.
• Collaborate with various staff and departments in administrating day-to-day projects and reporting requirements.
• Manage project filing system both electronic and paper.
• Serve as a contact for transferring files, documents, drawings with external consultants and clients; manage distribution to the team.
• Schedule and coordinate all project meetings under direction from the project manager.
• Aid the project accountant in preparing invoicing and/or joint venture fee splits where applicable.
• Track the process for obtaining fully executed consultant agreements, process comments from the project manager and consultants, and obtain comments from corporate legal department before final sign-off.
• On public projects, track required MBE, WBE, and DBE consultant involvement on the project; provide timely reports to public agencies as required.
• Establish files and procedures for annual audits by the public agency (or agencies) involved.
• Attend client meetings to take meeting minutes and prepare for distribution.
• Draft letters to clients.
• Perform word processing and data entry, as required.
• May supervise support staff members, ensure office supplies are stocked, and maintain equipment in good working order.
• Oversee facility maintenance needs, parking, and office key assignments, interface with vendors, landlord contact, etc.
• May perform receptionist duties when project is located at a job site.
• Take personal responsibility for fostering a green workplace through sustainable work practices.

Requirements

• Equivalent of a bachelor’s degree in a related field and five years related experience.
• Three years’ experience in computer-aided design for those providing BIM support.
• Some travel may be required.
• Some overtime may be required.

Qualifications

May require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

Skills

The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Benefits

• Hybrid work environment
• 10 paid holidays (including 2 floating holidays)
• Minimum of 4 weeks of paid time off with a cash out option
• Comprehensive medical, dental, and vision coverage
• Free mental wellness resources
• Life and AD&D coverage and short and long-term disability benefits
• 4 weeks of paid parental leave and fertility coverage
• Matching contributions to 401(K) plan with a well-rounded investment menu and free guidance on retirement planning
• Opportunities for continued learning and development through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships

Pay

The reasonably expected salary range for this position is $75,000 to $90,000. Other compensation may include a discretionary bonus.

Schedule

Not specified.

Company Information

HOK is an Equal Opportunity Employer, including disability/veterans. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.