Project Administrator

Responsibilities

• Manage administrative tasks associated with a project, including but not limited to proposal and project registration, invoicing set-up, and coordination of project resources
• Use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets (basic ability)
• Coordinate internal communications with staff members on a variety of projects, as requested
• Actively mentor junior staff and support overall development of the team
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently
• Assist in managing project budgets, preparing invoices, and collection efforts
• Prioritize tasks to meet project deadlines (basic ability); consult with supervisor to help prioritize tasks on a daily basis
• Apply good project and contract management skills
• Manage project budgets (basic ability)
• Host or attend project discussions with clients; follow up on reports to determine if there are questions

Required Qualifications & Skills

• High school diploma or GED required; Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work