Project Administrator

Key Responsibilities

• Maintain and organize all project documentation including contracts, RFIs, submittals, change orders, and permits
• Track and process subcontracts, purchase orders, and vendor agreements
• Avoid inaccurate filing and version control of project records
• Aid in tracking budgets, invoices, and project cost reports
• Manage subcontractor pay applications, lien releases, and insurance compliance
• Support accounting with billing, cost reporting, and financial documentation
• Coordinate communication between project managers, field teams, subcontractors, and vendors
• Schedule meetings, prepare agendas, and track action items
• Monitor project schedules and assist in keeping deliverables on track
• Ensure adherence to safety regulations, labor compliance (e.g., certified payroll), and contract requirements
• Maintain accurate compliance documentation including permits and regulatory filings
• Prepare reports, meeting minutes, and status updates for stakeholders
• Assist with bid packages, vendor coordination, and material procurement
• Support project closeout activities (final documentation, warranties, etc.)
• Act as a key administrative liaison between office and field teams

Qualifications

• 2–4+ years of experience in construction administration, project coordination, or related role
• Strong understanding of construction processes, contracts, and documentation
• Proficiency in Microsoft Office (Excel, Word, Outlook) and construction software (e.g., Procore, Bluebeam)
• Excellent organizational, communication, and multitasking skills
• Ability to manage multiple projects and deadlines simultaneously

Skills

• Construction
• Project coordination
• Data entry
• Project management
• Document control
• Microsoft office
• Administration
• Customer service
• Schedule meetings
• Administrative support
• Construction administration
• Change order
• Microsoft excel
• Project administration
• Rfi
• Project coordinating
• Construction management
• Operation
• Invoicing
• Payroll
• Reporting
• Construction document
• Ms project
• Purchase order
• Support
• Revit
• Cost analysis
• Accounting
• Contract
• Timekeeping
• Project scheduling