Project Administrator, Associate

Company Overview

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber‑physical solutions for the nation’s most mission‑critical facilities, secure environments, complex infrastructure, and global enterprises. With over 9,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Responsibilities

• Work and collaborate with Program Management personnel on business and contractual matters, including preparation of proposal responses, monitoring of project deliverables, project reporting, and addressing performance or funding issues.
• Maintain proposal, project, and contractual documentation, including contract repositories.
• Ensure compliance with contract requirements and perform all other position‑related duties as assigned.
• Act as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Administer commercial and U.S. Federal contracts based on project milestones, tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project, and contract management for team reviews and compliance.
• Ensure the team complies with project and contract requirements, deliverable requirements, and schedule requirements.
• Assist the Program Manager in preparation of monthly and other financial reports.
• Organize project, proposal, and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, and travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts appropriately to audiences with varying technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard/soft copy) per RFP requirements.

Qualifications

• Minimum of high school diploma with two years of experience, or equivalent combination of experience and training.
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under stress despite numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Effective leadership with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing.
• Strong multitasking skills.
• Strong computer skills in word processing, spreadsheets, databases, interaction with customer portals, and advanced knowledge of the MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Beneficial Skills

• Microsoft SharePoint, Visio, and Project.
• Adobe software, including Acrobat Professional and Creative Suite.
• Federal and DoD contract experience.
• Some U.S. Government acquisitions experience.
• Experience working with Government contract vehicles such as ID/IQs and Multiple Award Contracts (MAC).
• Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations, and policies.

Abilities

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Finger dexterity to manipulate objects with fingers rather than whole hands or arms (e.g., using a keyboard).
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce sensible answers.
• Identify and understand the speech of another person.

Benefits

• Competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401(k) retirement plan
• Military Reserve pay offset
• Paid maternity leave

Pay

Pay Range: USD $23.19 – USD $28.99 per hour.