Project Administrative Assistant

About the role

The Administrative Assistant will provide general support for the Project Management Department as well as project-specific related tasks. Responsibilities will include managing schedules, data entry, and preparing and managing project documentation. This position will work closely with all team members and collaborate with various departments across the organization, and must have a strong desire to be proactive and create a positive experience for others.

Responsibilities

• Provide administrative support for all areas within the Project Management department.
• Maintain a well-stocked supply inventory, place and expedite orders, verify receipts, and submit to accounts payable.
• Aid in Work in Progress (WIP) reporting.
• Maintain and submit schedules to appropriate clients.
• Update necessary tracking systems to ensure the project and program status is maintained with complete accuracy.
• Work with the project management team to facilitate and track project information and closeout documentation.
• Support program-specific duties as assigned.

Requirements

• Proficient in Microsoft Office Suite
• Excellent time management skills and attention to detail
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to learn company software, programs, and processes in a timely manner

Qualifications

• Required: High School Diploma or GED equivalent
• Desired: Associate degree in related field
• PREFERRED: 1 year of verifiable administrative or assistant experience
• PREFERRED: Basic knowledge of construction practices and procedures

Skills

• Proficient in Microsoft Office Suite
• Excellent time management and attention to detail
• Strong organizational and planning skills
• Ability to learn new software and processes quickly

Benefits

• Medical, dental, vision, and life insurance
• 401K
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities
• Employer-sponsored learning/career development opportunities and conferences/seminars
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Pay

Pay: $25.00 - $28.00 per hour

Schedule

Full-Time, On-Site