Project Admin (Afton, TX)

About the role

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation. NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications. Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions.

Responsibilities

• Maintain and organize project documentation, including contracts, submittals, RFIs, change orders, and correspondence, ensuring records are up to date and accessible.
• Support the project team by tracking action items, meeting minutes, and deadlines, and distributing communications to relevant stakeholders in a timely manner.
• Aid in the preparation and submission of project reports, monthly invoices, purchase orders, and other administrative deliverables as required by project management.
• Serve as the primary administrative point of contact between field teams, subcontractors, and the project management office for documentation and coordination needs.
• Review and process incoming project documents for completeness and compliance, following up with internal teams and external parties to resolve discrepancies.

Requirements

• Bachelor’s degree in Construction Management, Engineering, Business or a related technical discipline, preferred
• 3+ years of experience in project administration, scheduling, project controls, or a related field
• Experience supporting project managers in a fast-paced construction, engineering, or utilities environment is strongly preferred
• Familiarity with project lifecycle documentation and standard administrative processes, preferred
• Strong organizational skills with attention to detail and data integrity
• Proficiency in Excel and familiarity with scheduling or project controls software (e.g., Primavera P6, MS Project, or similar)
• Excellent communication skills for working with field personnel, schedulers, and management
• Ability to work independently and manage multiple priorities under tight deadlines

Qualifications

• None specified

Skills

• Project Administration
• Document Control
• Coordination
• Communication
• Organizational Skills

Benefits

• 401(k) with immediate matching and vesting
• Comprehensive benefits packages; Medical, Dental, Vision
• Your choice of PPO, HSA, FSA
• Short term and long term benefits
• Employee discounts on consumer goods

Pay

• Not specified

Schedule

• ON-SITE in Afton, TX