Project Accounting Specialist

Key Responsibilities

• Partner directly with Project Managers to maintain accurate and complete project cost information throughout the life of a job.
• Review project costs regularly to ensure labor, materials, subcontractors, equipment, and other expenses are charged to the correct project.
• Identify costs that are missing from a project, assigned to the wrong project, or otherwise appear unusual and work with the appropriate teams to correct them.
• Review vendor invoices and purchase orders for appropriate job assignment and coding.
• Monitor open purchase orders and outstanding commitments to ensure expected project costs are appropriately reflected.
• Work with Project Managers to understand expected project costs and investigate differences between expected and actual spending.
• Help ensure project-related invoices and costs are processed timely so Project Managers have an accurate view of project performance.
• Review jobs approaching completion to identify missing invoices, open commitments, incorrect charges, or other items that need to be resolved before the project is closed.
• Assist Project Managers with understanding project financial information and identifying potential cost or margin issues.
• Research job-cost questions and coordinate with Accounts Payable, Billing, Finance, and Operations to resolve issues.

Qualifications

• 2+ years of experience in project coordination, construction administration, project accounting, job costing, accounts payable, billing, or a similar operational role preferred.
• Experience in construction, paving, contracting, field services, or another project-based business is strongly preferred.
• A strong attention to detail and ability to identify inconsistencies in financial or project information.
• Comfortable working with spreadsheets, project management systems, ERP systems, and financial data.
• Strong organizational and follow-up skills.
• Able to communicate effectively with Project Managers and operational teams.
• Comfortable asking questions, researching issues, and following problems through to resolution.
• Ability to manage multiple projects and priorities in a fast-paced environment.