Project Accountant – Commercial Construction

Job Type Full-time Description Project Accountant – Commercial Construction Office-Based | Round Rock, TX | Supports National Projects What We're Looking For Wood Air Conditioning & Plumbing is seeking a detail-oriented Project Accountant to support the financial operations of our commercial HVAC/R service, installation, and construction projects. Based in our Round Rock, TX office, this position will work closely with Project Managers, Project Coordinators, field teams, customers, vendors, and the Regional Controller to ensure projects are accurately billed, costs are properly tracked, and financial information remains current and accurate throughout the project lifecycle. This is an excellent opportunity for an accounting professional who enjoys working closely with operations and wants to apply their accounting skills in a commercial HVAC/R and construction environment. Why This Role Matters Accurate project accounting is critical to the success and profitability of our national HVAC/R projects. In this role, you will help ensure that project costs, billings, collections, labor, and financial reporting accurately reflect the work being performed. Your attention to detail and ability to identify discrepancies will help Project Managers and leadership make informed decisions, protect project margins, and ensure customers are billed accurately and on time. What We Offer Salary: $65,000–$80,000, depending on experienceWeekly PayMedical, dental, vision, and life insuranceShort- and long-term disability coverage401(k) with company match — contribute 6%, receive 4%Up to 20 days of PTO based on experiencePaid holidaysLong-term career opportunity with a growing companyOpportunity to support large-scale commercial HVAC/R projects nationwide What You'll Do Prepare and issue project billings, including AIA-style pay applications, retainage tracking, and change order billing when applicablePrepare lien waivers and other billing-related documentation as required by contract termsInitiate and prepare job billing reports for Project Coordinators, review billing information for accuracy, and prepare and distribute customer invoices and lien waiversReconcile and distribute customer account statementsManage accounts receivable activities, including applying customer payments, supporting collections efforts, and responding to customer account inquiriesReconcile project budgets to actual costs on a monthly basis and identify variances, cost overruns, and potential margin issuesMonitor Costs in Excess (CIE) and communicate potential project cost issues to Project Managers and the Regional ControllerReview purchase order accruals and serve as a backup for purchase order processing within the accounting/project management systemSet up and maintain accurate customer and vendor records in accounting and project management systemsProcess approved job cost transfers in accordance with company proceduresWork closely with Project Coordinators to ensure project information, costs, and billing are accurate and up to dateSupport Project Managers with billing, account, and customer-related communicationsAssist with payroll processing, including reviewing technician time entries and verifying proper job and labor allocationsMonitor compliance with contract billing requirements, lien waiver collection, retainage requirements, and retainage release schedulesMaintain accurate project financial records and review system entries for completeness and accuracyLead the accounting-related portion of project closeout, including final billing, documentation, reconciliation, and project finalization in accounting and project management systemsIdentify and communicate discrepancies between estimated and actual project costsAssist with monthly and year-end closing processesAssist with project audits, cost certifications, and project closeout documentationMaintain compliance with company policies, contract requirements, and applicable accounting standards What You Bring 2+ years of experience in accounting, bookkeeping, accounts payable/receivable, or a related accounting roleExperience in HVAC/R, construction, mechanical contracting, field service, or another skilled-trades industry is preferredExperience with commercial construction or HVAC/R project accountingExperience with progress billing, AIA billing, retainage, lien waivers, or percentage-of-completion accountingExperience with job costing and project margin analysisStrong attention to detail and accuracy when working with financial and project informationStrong organizational skills with the ability to manage multiple projects, priorities, and deadlinesExcellent written and verbal communication skillsStrong Microsoft Excel skills; experience with VLOOKUPs, pivot tables, and other Excel functions is a plusExperience with accounting software and project management or field service platformsAbility to work effectively with Project Managers, Project Coordinators, customers, vendors, field personnel, and accounting team membersStrong problem-solving skills and the ability to identify and communicate discrepancies Preferred Qualifications Bachelor's degree in Accounting, Finance, Business, or a related fieldFamiliarity with accounting or ERP systems such as QuickBooks, Sage, NetSuite, or similar platformsFamiliarity with field service or project management platforms such as ServiceTitanKnowledge of Texas sales tax requirements related to service and installation work Work Environment Primarily office-based in Round Rock, TXStandard business hours with occasional deadline-driven periods during month-end and year-end closeFast-paced environment supporting multiple active commercial HVAC/R projectsFrequent collaboration with Project Managers, Project Coordinators, field teams, customers, vendors, and the accounting team Who We Are Wood Air Conditioning & Plumbing is a leading commercial HVAC and plumbing company with decades of proven success serving customers across the country. Our teams support large-scale commercial HVAC/R, refrigeration, installation, service, and retrofit projects for national clients, including Walmart. Our traveling field teams execute projects nationwide, and we rely on a strong accounting and operations team behind the scenes to ensure projects are properly tracked, billed, and financially managed from start to finish. Why Join Wood Air Conditioning & Plumbing? If you have an accounting background and enjoy working at the intersection of finance, operations, and commercial construction, this is an opportunity to play an important role in the financial success of a growing HVAC/R organization. You'll work closely with project and operations teams while gaining valuable experience in job costing, project billing, construction accounting, accounts receivable, and project financial management. Apply today and become an important part of the team supporting our nationwide commercial HVAC/R operations. #WD123